Oral presenters received instructions on uploading their 15-minute pre-recorded presentations (not required for Named Lecturers, Union Sessions, or panelists) and overview slideshow presentations for the live sessions on 22 November.

All oral presenters will create a 15-minute (maximum) pre-recorded presentation for on-demand viewing only. Pre-recordings WILL NOT be presented during the live discussion sessions.

Instructions for creating your pre-recorded presentation can be found here. Please submit your proofed and FINAL recorded presentation via the presenter upload site.

Presenters may choose to use one of the following optional presentation templates.

1. Option 1
2. Option 2

The deadline to upload pre-recorded oral presentations is 7 December at 23:59 CST (UTC -6).

Oral presenters received instructions on uploading their 15-minute pre-recorded presentations (not required for Named Lecturers, Union Sessions, or panelists) and overview slideshow presentations for the live sessions on 22 November.

All oral presenting authors will also prepare one to three slides in PowerPoint format that provide an introduction and brief summary of their full pre-recorded presentation. These will be shown by the presenter during the live hybrid and online-only oral discussion session.

Instructions for creating your overview slideshow presentation can be found here. Please submit your proofed and FINAL overview slideshow presentation via the presenter upload site.

Presenters may choose to use one of the following optional presentation templates.
1. Option 1
2. Option 2

The deadline to upload overview slides is 7 December at 23:59 CST (UTC -6).

We recommend this three-slide format for your brief summary presentation:

• Slide 1: Address the importance/motivation for the project or the problem being addressed with your work.

• Have a relevant image on this slide that allows you to discuss the motivation for the project.

• Slide 2: Show 1-2 key results or take-aways from the project. These results should be shown primarily with visual evidence that you can discuss, not just words.

• Consider a take-away message at the top of the slide and visuals on the body of the slide that you can discuss. Avoid bulleted lists.

• Slide 3: Discuss the significance or broader impact of your findings to the AGU community or to the theme of your session.

• Consider including your contact information on the bottom of this slide so attendees can follow-up with you if needed.

Remember: Do not try to give the entire longer presentation in this condensed time period. Think of the summary presentation as highlights of the key messages from the longer recorded talk and a primer for Q&A and discussion to follow. It is essentially an "elevator pitch" for your project.

Oral Presenter Training: Present Your Science: Transforming Technical Talks

Tuesday, 30 November, 11:00 AM - 12:15 PM EST
The recording of this training and the supporting documents provided during the training are now available in the User Portal.

AGU is excited to offer virtual event prep training for #AGU21 Fall Meeting presenters. This training will offer practical, research-based advice on presenting your work in understandable and persuasive ways, with tips for delivery.

Join Melissa Marshall for this live training event in advance of the meeting. For more than a decade, Melissa has traveled the world to work with Fortune 100 corporations, global institutions, and the nation’s best research universities. Today, she’s the go-to expert that elite organizations consult when they need to boost their skills in communicating their world-changing research.

Participants will learn the following:

a. How to filter and focus technical detail
b. How to design more visual slides
c. How to have a polished virtual delivery

AGU Staff Office Hours
Join AGU staff for open office hours to ask us any questions you may have about the Fall Meeting. Please register in advance via the Latest News page.

Please keep these tips in mind as you prepare for your presentation:

• Discuss the material as reported in your submitted and approved abstract.
  
  
• Be considerate of other speakers and the audience by staying within your allotted time for your brief summary. Session chairs will hold you to the allotted time, which is essential to ensure adequate time for questions and discussion with the online audience.
  
  
• Take time to rehearse your brief presentation. If your presentation runs longer than your allotted time, eliminate the least essential material and rehearse again.
  
  
• Prepare your overview in advance so that your ideas are organized logically and your points are clear.
  
  
• Give an opening statement to acquaint the audience with the nature and purpose of the study. Speak slowly and clearly. Word choice should be simple: use active words and short sentences. Some viewers may be using online translation services.

What is required of the presenter?
Presenters will give a brief introduction and overview of their pre-recorded presentation and will participate in moderated Q&A with the other authors, chairs and registered attendees in the session.

What is the role of the session chair?
The session chairs will moderate the session, introduce presenters and moderate Q&A with the presenters and attendees.

Will there be technical support?
Yes, technical support will be available to help with any technical issues, assist in managing online questions and beginning and closing live sessions.

Online-only sessions and events at the AGU Fall Meeting will make use of Zoom Webinar. In joining these, all attendees will be offered the option of using a web browser rather than the Zoom app. Most major participant functions are supported in the browser, including sharing screens, chat and breakout rooms. View a full list of functions and information on supported browsers here.

Using the Online Presentation Platform

• All presenters must be registered for the meeting to access the online platform. Please register at least 24 hours in advance of your session to ensure you have no delays or difficulties logging in to the online meeting platform.
  
  
• Presenters will log in to the online platform 20 minutes prior to the start of the session.
  
  
• Further instructions and access information will be provided closer to the meeting start date.

Speaker Ready Room Hours

Sunday: 12:00 – 18:30 (Hall C-2 location only)
Monday: 06:00 – 18:00
Tuesday to Thursday: 07:00 – 18:00
Friday: 07:00 – 15:00

Locations:
Hall C-2, First Floor
Room 297, Second Floor

All in-person speakers must be registered and are required to check into the on-site Speaker Ready Room at least 24 hours before their presentation, even if they have uploaded their overview slides via the presentation management system. This is required to ensure you verify that fonts and images are displayed correctly.

When reviewing your overview slides in the Speaker Ready Room, make sure all fonts appear as expected and all audio/video clips are working properly. You may edit your overview slides at this time if needed. When you have finished reviewing your slides and verifying they are ready, the audiovisual staff will queue them for use in the oral session room.

Important Reminder

We recommend you bring at least two copies of your overview slides file (on CD-ROM, DVD, or USB storage device) to the meeting in case there is an issue with your uploaded file.

*If you are unable to visit the Speaker Ready Room 24 hours before your session, please go to the Speaker Ready Room as early as possible before the start of your session. Checking in at the Speaker Ready Room on-site is the most important step you will take to ensure your presentation is a success. Those presenting on Monday, 13 December must check in on Sunday, 12 December between 12:00 and 18:30. If your presentation is scheduled for Monday, and you do not arrive in New Orleans until late Sunday or Monday, please check into the Speaker Ready Room as soon as possible before the start of your session.

Security

• You will be required to provide identification in order to submit your presentation and also to access it in the Speaker Ready Room; presentation media is returned to the speaker.


• USB ports and CD/DVD drives on the computers are disabled so no presentations can be copied; external storage devices will not function on the meeting room computers.


• Cameras and video equipment are not permitted in the Speaker Ready Room. If you have any questions regarding the specifications for presentations, please email our A/V partner, Projection.