Present
Poster Session Presenter Guide
This is your one stop for all the information you need to participate in a poster session.
Poster presentations will take place Tuesday, 4 April: 11:30 AM – 1:00 PM and 3:00 PM – 4:30 PM EDT.
Poster Session Presenter Guide
1. REGISTER
- You must register in-person in order to present at OVS23. Poster sessions will not have a virtual or hybrid component.
- Register
2. CREATE AND PRINT YOUR POSTER
- Presenters will create a printed poster to be displayed on an assigned board in the Atlantic Ballroom.
- PRINTED POSTER REQUIRMENTS AND BEST PRACTICES ARE LISTED BELOW.
3. CREATE YOUR SLIDE
- Presenters will deliver a quick three-minute presentation that provides an overview of the poster. The slide should be uploaded in the Speaker Ready Room onsite in Atlanta.
4. REHEARSE
- Organize your ideas so that you can quickly review your work with poster hall visitors.
- Create an elevator pitch.
- Focus on the material as submitted and accepted in your abstract.
- Rehearse speaking slowly and clearly. If your rehearsal runs long, reduce the material and rehearse again.
- Use simple, active words and short sentences.
5. SET UP YOUR POSTER
- Set up your poster between 8:00 AM and 9:30 AM on Tuesday.
- Pick up push pins inside the Atlantic Ballroom.
- Find your assigned poster board.
- Boards will be numbered sequentially.
6. ATTEND THE SESSION
- You should be available in the poster hall (Atlantic Ballroom) during your poster session. Three-minute presentations will be given at the beginning of the session with time at poster boards immediately following.
7. COLLECT YOUR POSTER
- For maximum attendee viewing, do not remove your poster until 6:00 PM.
- Posters can be removed between 6:00 PM and 6:30 PM.
- If you wish to keep your poster, you must remove it by 6:30 PM. Any remaining posters will be removed and recycled.
POSTER REQUIREMENTS AND BEST PRACTICES
DIMENSIONS
- Maximum size: 2.4 meters W by 1.2 meters H (8 feet W x 4 meters H)
- Allow for a 2.54 centimeter (1-inch) border.
FONT REQUIREMENTS
- Paragraph/captions — 24 points (0.9 centimeters high) Minimum
- Headers — 36 points (1.2 centimeters high) Minimum
- Use different colors and textures/symbols for each line or bar.
- Use a serif font (e.g., Times) for main text.
- Use a non-serif font (e.g., Arial or Helvetica) for headers and labels. The presentation must cover the material as cited in the abstract.
IMPORTANT DETAILS
- Do not laminate your poster so that it can be recycled.
- Put the title and number of your paper at the top of the poster board.
- Highlight authors’ names and contact information
- Make sure diagrams or charts can be read from 2 meters away.
- Allow for a 2.54-centimeter (1-inch) border
BEST PRACTICES
- Organize the poster so it is clear, orderly and self-explanatory.
- Group similar ideas together.
- Label elements as I, II, III; or 1, 2, 3; or A, B, C.
- Avoid clutter (e.g. too much text).
- Include key details such as background, results, and conclusion.