- Abstract Submission
- Oral Presenter Guidelines
- Poster Presenter Guidelines
Abstract Policies
Abstract submissions will open in late August and close on 9 October. You are not required to be an AGU member to submit an abstract. There is no fee for submissions.
Abstracts must focus on scientific results or their application. The Program Committee may decline abstracts with other focuses.
By submitting an abstract, you are obligated to give a presentation in the designated manner assigned by the Program Committee. Your submission also grants AGU permission to publish the abstract. You cannot request oral presentations, although you may request a poster presentation.
First Author Policy: First authors can submit up to two abstracts total. Invited authors can submit one invited abstract and one contributed abstract.
For questions, contact AGU's Scientific Program Team.
Abstract Guidelines
Abstracts must meet the following guidelines to be considered for the Chapman Conference.
- Your abstract title should be no more than 300 characters and the abstract text must be less than 2000 characters. The character limit includes punctuation, but not spacing.
- In lieu of adding the names of individual team members, you may reference a research team in the ‘Title of Team’ field during the submission process.
- You may add one table or image to your submission. If you would like to include multiple images, you must combine the images and save them as one file. We prefer image files be .jpg, however, .png, and .gif are also supported file types.
- Submissions can be submitted and edited at any time up until the abstract submission deadline.
Oral Presenter Guidelines
Steps for a Successful Oral Presentation
1. REGISTER
- You must register for the meeting to present. Please register by the 7 January 2025 deadline.
2. CREATE YOUR PRESENTATION
- Please prepare a PowerPoint with your content.
- Slides must be submitted ahead of the meeting. An AGU representative will contact you with a link to upload your presentation.
- Presentations should be formatted to 16:9.
- The podium laptop will be a PC.
3. PREPARE AND REHEARSE
- Organize your ideas and make a plan for staying within your allotted presentation time that includes Q&A and transition time.
- Leave adequate time for Q&A and transitions. For example, if your total presentation time is 15 minutes, please allow at least two minutes for individual Q&A and transition.
- Create an opening statement.
- Discuss the material as it appears in your accepted abstract.
- Rehearse speaking slowly and clearly. If your rehearsal runs long, reduce the material and rehearse again.
- Use simple, active words and short sentences.
Poster Presenter Guidelines
Steps for a Successful Oral Presentation
1. REGISTER
- You must register for the meeting to present. Please register by the 7 January 2025 deadline.
2. CREATE YOUR POSTER
- Maximum Poster Dimensions: 45” x 45” (3.75 feet by 3.75 feet). Please do not exceed these maximum dimensions.
- Each presenter will share an 8’W x 4’H poster board side.
3. SET UP YOUR POSTER
- Posters will be displayed for the day of your designated poster session. Please remove your poster at the end of the day or it will be recycled.
- Thumbtacks will be provided onsite to hang your poster.
- Your poster board number is located in the online meeting program and your notification email.
Best Practices
- Organize the poster so it is clear, orderly and self-explanatory.
- Group similar ideas together.
- Label elements as I, II, III; or 1, 2, 3; or A, B, C.
- Avoid clutter (e.g. too much text).
- Include key details such as background, results, and conclusion.
Font Recommendations
- Paragraphs/captions – 24 points (0.9 centimeters high) minimum
- Headers – 36 points (1.2 centimeters high) minimum
- Use different colors and textures/symbols for each line or bar.
- Use a sans serif font (e.g. Arial, Calibri, Tahoma, Lucida Sans Unicode, and Veranda) for main text, headers, and tables.
Important Details
- Put your abstract title, paper number, and session date and time at the top of the poster.
- Make authors’ names and contact information clearly visible.
- Make sure diagrams or charts can be read from 2 meters away.
3. REHEARSE
- Organize your ideas so that you can quickly review your work with other attendees.
- Create an elevator pitch.
- Focus on the material as submitted and accepted in your abstract.
- Rehearse speaking slowly and clearly. If your rehearsal runs long, reduce the material and rehearse again.
- Use simple, active and short sentences.