Present & Chair

• Oral sessions will be 90 minutes and will take place daily from 8:30–15:30 CST on 19-23 February.
• All oral sessions, with the exception of some select Wednesday morning sessions from 08:30–10:00 CST, will be in person. Online-only sessions will be designated in the program.
• All presenters will participate in a moderated Q&A and discussion.
• If you are presenting multiple abstracts, we cannot guarantee that you will be free of scheduling conflicts.

6 Steps for a Successful Presentation

1. REGISTER

• You must register to present at OSM24.
• Please register at least 36 hours in advance of your session. Register by the early bird deadline of 10 January 2024 to take advantage of lower registration rates.

REGISTER

2. UPLOAD YOUR PRESENTATION BY 16 FEBRUARY

• Visit the oral presentation upload site to upload your presentation.
• Detailed instructions for creating and upload your slide presentation are now available.
• The deadline to upload slides, is 16 February at 17:00 CST (UTC -5). If you have missed the upload deadline, you must visit the onsite Speaker Ready Room at least 24 hours or as early as possible before your session to upload your slides.
  • Please note, lines may be extremely long on Monday morning before the first 8:30 CST oral session. Please note, lines may be extremely long on Monday morning before the first 8:30CST oral session. Allow ample time to register and visit the speaker ready room, if needed.

ORAL PRESENTATION UPLOAD SITE
ORAL PRESENTATION FILE INSTRUCTIONS

3. PREPARE AND REHEARSE

• Organize your ideas and make a plan for staying within your allotted time. Please refer to the online program for the length of your allotted presentation and session schedule.
• If you have any questions regarding the session schedule, please reach out to your session chairs.
• Leave adequate time for Q&A and transitions. For example, if your total presentation is 10 minutes, please allow at least 2 minutes for individual Q&A and transition.
• Create an opening statement.
• Discuss the material as it appears in your accepted abstract.
• Rehearse speaking slowly and clearly. If your rehearsal runs long, reduce the material and rehearse again.
• Use simple, active words and short sentences.

VISIT THE PRESENTER RESOURCES PAGE FOR MORE TIPS

4. PROMOTE YOUR SESSION

• Use OSM’s customizable Canva templates to promote your #OSM24 session on social media.

CANVA TEMPLATE

LEARN MORE ABOUT PROMOTING YOUR SESSION

5. CHECK IN ON-SITE

• If you have not uploaded your presentation online, you must check in with the onsite Speaker Ready Room at least 24 hours, or as soon as possible, before your presentation.
• You may also check-in onsite in advance of your session to verify that fonts, images, and videos are displayed correctly.

LEARN MORE ABOUT THE SPEAKER READY ROOM

6. ARRIVE AT YOUR SESSION EARLY

• Arrive at your session 20 minutes before it starts.
• Session chairs will introduce presenters and moderate the Q&A.
• Technical support will be available.

• Oral sessions will be 90 minutes and will take place daily from 08:30–15:30 CST on 19–23 February.
• All presenters will participate in a moderated Q&A and discussion.

SESSION SCHEDULE

7 Steps for Moderating a Successful Oral Session

1. REGISTER

• You must register to moderate a session at OSM24.
• Please register at least 36 hours in advance of your session. Register by the early bird deadline of 10 January 2024 to take advantage of lower registration rates.

REGISTER

2. GET READY TO MODERATE

• Session moderators play an important role in making sure that session attendees feel safe, welcomed, and included.
• Help ensure that sessions reflect diversity, inclusion, and excellence in science.
• Review how the session will run and identify a general discussion topic based on the session.
• Prepare to discuss the larger science questions around presentations or to explore future needs and challenges.
• Reach out to the presenting authors in your session. Session moderators will be provided with an updated report of presenters via the User Portal.

3. PROMOTE YOUR SESSION

• Use OSM’s customizable Canva templates to promote your #OSM24 session on social media.

CANVA TEMPLATE

LEARN MORE ABOUT PROMOTING YOUR SESSION

4. FILL EMPTY SLOTS

• If a presenter withdraws from an oral session, chairs can request a replacement from the accompanying in-person poster session by contacting the Scientific Program Team.
• This can only be done to and from accompanying sessions.
• This can only be done with the presenter's explicit consent.
• New abstracts cannot be added.
• You will be provided with access to your presenters’ information in mid-November.
• After receiving consent, include the following in your note to the Scientific Program Team:
• Details of the withdrawn abstract
• Details of the abstract that will be moved into the oral presentation slot
• The email or message where the presenter gave consent to be moved.

CONTACT SCIENTIFIC PROGRAM TEAM

5. CHECK YOUR LOGISTICS AND ATTEND SESSION CHAIR TRAINING

• At least one session moderator must be present in person in the session room.
• Session chair training will be held every day in Room 211-213:
  • Sunday at 4:00 PM CST
  • Monday - Friday at 7:00 AM CST
• You can also watch an overview video of the oral session room audiovisual and presentation management equipment.

6. ARRIVE AT YOUR SESSION EARLY

• Arrive at your session 20 minutes before it starts.
• Session moderators will introduce presenters and moderate the Q&A.
• Technical support will be available.

7. MODERATE YOUR SESSION

• Encourage participation and treat all presenters and attendees with respect.
• Introduce authors and facilitate discussion.
• Be aware of aggressive questioning that borders on bullying or harassment, especially if directed towards students or early career scientists. Please speak up and intervene.
• Reach out to an OSM staff person for assistance or please report Code of Conduct concerns to [email protected].

• Online oral sessions will be 90 minutes and will take place Wednesday from 08:30–10:00 CST.
• Online presenters will share their screens to present live.
• All presenters will participate in a moderated Q&A and discussion.

7 Steps for Moderating a Successful Oral Session

1. REGISTER

• You must register to moderate a session at OSM24.
• Please register at least 36 hours in advance of your session. Register by the early bird deadline of 10 January 2024 to take advantage of lower registration rates.

REGISTER

2. GET READY TO MODERATE

• Session moderators play an important role in making sure that session attendees feel safe, welcomed, and included.
• Help ensure that sessions reflect diversity, inclusion, and excellence in science.
• Review how the session will run and identify a general discussion topic based on the session.
• Prepare to discuss the larger science questions around presentations or to explore future needs and challenges.
• Reach out to the presenting authors in your session. Session moderators will be provided with an updated report of presenters via the User Portal.

3. PROMOTE YOUR SESSION

• Use OSM’s customizable Canva templates to promote your #OSM24 session on social media.

CANVA TEMPLATE

LEARN MORE ABOUT PROMOTING YOUR SESSION

4. FILL EMPTY SLOTS

• If a presenter withdraws from an oral session, moderators can request a replacement from the accompanying poster discussion session by contacting the Scientific Program Team.
• This can only be done to and from accompanying sessions and with the presenter's explicit consent.
• New abstracts cannot be added.
• You will be provided with access to your presenters’ information in mid-November.
• After receiving consent, include the following in your note to the Scientific Program Team:
  • Details of the withdrawn abstract
  • Details of the abstract that will be moved into the oral presentation slot
  • The email or message where the presenter gave consent to be moved.

CONTACT SCIENTIFIC PROGRAM TEAM

5. CHECK YOUR LOGISTICS

• Oral sessions will be hybrid and use Zoom Meeting.
• Detailed instructions will be provided via email prior to the session.
• At least one moderator must be present in person in the session room.
• Online attendees can use a web browser or the Zoom app.
• Most major functions are supported in the browser version, including screen sharing, chat, and breakout rooms.

READ MORE ABOUT ZOOM'S SUPPORTED BROWSERS AND FUNCTIONS

6. LOG IN TO YOUR SESSION EARLY

• Log in to your session 20 minutes before it starts.
• Detailed instructions and access information will be provided before the meeting start date.
• Technical support will be available.

7. MODERATE YOUR SESSION

• Encourage participation and treat all presenters and attendees with respect.
• Introduce authors and facilitate discussion.
• Be aware of aggressive questioning that borders on bullying or harassment, especially if directed towards students or early career scientists. Please speak up and intervene.
• Reach out to an OSM staff person for assistance or please report Code of Conduct concerns to [email protected].