Frequently Asked Questions
This is a collection of some of our most frequently asked questions. If you can't find an answer to your question, please contact us.
General
Where is the Annual Meeting being held?
The Annual Meeting is being held at the New Orleans Ernest N. Morial Convention Center and available in our online platform.
900 Convention Center Blvd
New Orleans, LA 70130
What are the dates for the Annual Meeting?
The Annual Meeting will be held from 15-19 December.
What is the expected meeting attendance?
Approximately 30,000 attended the hybrid meeting in 2024.
Do I have to be an AGU member to attend?
No, but AGU members and those who are members of affiliated societies will receive reduced registration rates.
How do I become an AGU member?
Will AGU accept ancillary meeting room requests?
AGU will begin accepting ancillary meeting room requests in September. A fee will apply to all ancillaries.
When does registration and housing open?
Registration and housing is scheduled to open in Mid-August.
Sessions
When do session proposals open and close?
The call for sessions, pre-conference workshops and town halls will be open from mid-March until the deadline of Wednesday, 23 April (23:59 EDT/03:59 +1 GMT).
How do I submit a proposal?
The session proposal guidelines and link to the submission site can be found here. If you have any questions, please contact AGU.
Do I need to be a member of AGU to chair, convene or present at a session?
- The primary convener for each session must be a current 2025 AGU member or a current member of an affiliated society/organization.
- If you are not a current AGU member but are a member of an affiliated society/organization or if you are a non-geoscientist, you may request an AGU membership waiver by 9 April to submit your session proposal.
- Co-conveners are not required to be AGU members. However, to fully participate in the planning and scheduling process online in August, current 2025 membership is required.
Will I need to register for AGU25 in order to chair, convene or present at a session?
- Session chairs and all presenters, including invited presenters, must pay a registration fee, separate from the abstract submission fee, if they are attending and/or presenting at AGU25 in-person or virtually.
- Conveners not attending the meeting in-person or virtually do not need to register for AGU25.
When will I know if my session proposal has been accepted?
- Session conveners, including workshop or town hall conveners are notified of acceptance in mid-June. Session proposals will be open for abstract submission in mid-June.
- Messages regarding the AGU scientific program are sent via [email protected]. Please check your junk or spam filter. Note: this email address is not monitored. If you have questions, please contact AGU.
Can I submit more than one proposal?
- Conveners may submit multiple proposals, but please ensure the topics differ and span across sections.
- See the session proposal policies for more details.
Is there a fee to submit a session proposal, town hall or pre-conference workshop?
- There is no fee to submit a session proposal. However, please note,
- If accepted, town hall organizers will be billed a $500 technology/labor charge.
- All first authors, including invited authors who submit an abstract to a session, are subject to the AGU membership fee and abstract submission fee.
- All presenting authors, including invited authors, and session chairs must pay the meeting registration fee.
What session formats will be available at AGU25?
See the Session Formats page. Oral, poster or eLightning session types will be allocated by the AGU25 Program Committee.
Can I be an invited author or present at a session I’m convening?
- A convener or session chair cannot be the first author or presenting author on an invited abstract submitted to a session that they are convening. However:
- Conveners can submit contributed abstracts to be presented as a poster in their own session.
- Conveners may be invited authors in other sessions
Can conveners include both online and in-person presentations in one session?
AGU25 will offer presentation formats for both in-person and online presentations based on allocations by the AGU25 program committee.
Abstracts
When do abstract submissions open and close?
The call for abstracts will be open from mid-June until the deadline of 30 July (23:59 EDT/03:59 +1 GMT).
How do I submit an abstract submission?
- Detailed abstract submission policies and requirements will be available in mid-June.
- If you have any questions, please contact AGU.
Do I have to be an AGU member to submit an abstract?
- First and invited authors must be a current 2025 AGU member or a current member of an affiliated society/organization.
- Please note, first authors who are not current AGU members but are members of an affiliated society/organization or who are a non-geoscientist must request a membership waiver by 16 July.
Is there a fee to submit an abstract?
- Yes. The abstract submission fee is a required and non-refundable processing fee, separate from membership dues and meeting registration fees, and is not based on approval of your abstract submission or attendance at the meeting.
- The abstract submission fees are:
- Regular submission — $70
- Student submission — $40
- Exception: There are no abstract submission fees for individuals residing in qualifying low-income or lower-middle income countries, as defined by the World Bank
Will presenters be able to choose online or in-person presentation?
Yes. First authors/presenting authors must select in-person or online presentation location as part of the abstract submission process, and conveners will assign presentations based on this selection.
Do presenters and chairs have to register for the meeting?
- Session chairs and all presenters, including invited authors, must pay a registration fee, separate from the abstract submission fee, if they are attending and/or presenting at AGU25 in-person or virtually.
- Conveners listed on a proposal who are not attending the meeting in-person or virtually do not need to register for AGU25
How should I cite an abstract presented at AGU25?
Please cite as:
Author(s) (2025), Title, Abstract (Final paper number, ex: AE14B-1234) presented at AGU25, 15-19 Dec
When will I know if my abstract has been accepted?
- Authors are notified of the acceptance, format and schedule of their abstracts in early October.
- Messages regarding the AGU scientific program are sent via [email protected]. Please check your junk or spam filter. Note: this email address is not monitored.
- If you have questions please contact AGU.
Can I submit more than one abstract?
- A first author can submit two contributed abstracts (i.e., non-invited abstracts), as long as the second abstract is submitted to a session led by a different section from the first abstract.
- Invited authors can submit up to three abstracts, as long as one is to any session led by a different section.
- Please note, authors may submit a second abstract to a session within the same section if it is listed as co-organized with a different section.
Can I be an invited author at a session I’m convening?
- A convener cannot be the first author or presenting author on an invited abstract submitted to a session that they are convening. However:
- Conveners can submit contributed abstracts to be presented as a poster in their own session.
- Conveners may be invited authors in other sessions