Chapman conference convene globally, depending on where the science leads. These small, topical meetings designed to permit in-depth exploration of specialized subjects. Conveners are responsible for scientific planning and programming. AGU team members offer logistics and organizational expertise.
Proposal Process
Organizing a Chapman allows you to advance research in—and foster a community around—a specific area of research. Becoming an organizer also positions you as a leader in your community, building your credibility and advancing your career. Chapman conveners should consider the grand challenges in their science and focus on identifying key, yet solvable, problems. Chapman Conferences are goal-oriented and conveners often build activities to create community and contribute to the meeting's success. Meeting outcomes are required and could include publications, as well as special sessions at scientific meetings (including AGU's Annual Meeting) that present the solutions and pathways developed from the Chapman.
Proposing a Chapman Conference is a two-step process:
Phase I: Submit a high-level proposal to be reviewed by AGU scientists for feedback. Here is the Phase I application.
Phase II: Submit a full proposal that includes list of attendees, funding garnered by conveners and more specific scientific information. Here is a Phase II proposal example.
Some conveners submit proposal to funding agencies or other sponors for meeting support to help lower registration rates. AGU meetings team members can provide organizational support for this proposals.
Proposals may be submitted at any time and are peer reviewed by AGU scientists. Feedback is provided at both layers of submission.
Acceptance
Upon acceptance of your conference, AGU Meetings team members will reach out to begin the process of organizing the conference programmatically and logistically.
Proposal Checklist
Start your preparations for creating a Chapman conference by following our checklist:
1. Create a written summary, including scientific topics, objectives, and goals.
2. Prepare a preliminary list of key speakers and anticipated number of participants.
3. Collect contact information for confirmed co-conveners.
4. Collect potential conference dates, potential locations with explanation of why the location works for the conference, and the duration of the meeting.
5. Begin to line up co-sponsors and financial support.
6. Submit your Phase I application.
7. Incorporate peer-review feedback in your Phase II application.
Email Phase I and Phase II proposals to AGU for review.
Formats
AGU staff will work with conveners to choose the best collaboration space, be it in-person, online, or in a hybrid environment, and will discuss ways to accomplish the goals of the conference. All Chapman conferences have registration fees and sponsorship is encouraged to lower fees.
Traditionally, Chapman conferences have been 4-5 days at a field location. Many Chapmans have a field work component.
Traditionally, Chapman conferences have been 4-5 days at a field location. Many Chapmans have a field work component.
Traditionally, Chapman conferences have been 4-5 days at a field location. Many Chapmans have a field work component.
