Overview

To ensure our meetings are available to the widest range of participants across the globe, AGU is looking to foster collaboration in a hybrid model aimed at capitalizing on both in-person and virtual participation. We look forward to seeing you in Washington, D.C. or online everywhere.

Learn more about visiting Washington, D.C.

Registration

Registration is now open. At this time, you are able to register for the meeting and reserve housing if you plan to attend in person. All attendees must create an AGU account to access the registration and housing site.

Important Reminders

Attendees are encouraged to register for the meeting by 6 November (23:59 EDT/03:59 +1 GMT) to take advantage of the early bird registration rates offered.
All attendees, including presenters and conveners, must register for AGU24 to participate in the meeting.
Join AGU or renew your membership by 6 November (23:59 EDT/03:59 +1 GMT) to take advantage of early bird member rates.
Review the registration policies prior to registering for the meeting.

Quick Links

Book Housing

Press Registration

Registration Policies

Registration FAQs

Attendee Resources

Dates & Deadlines

In-Person Registration Rates

Early Bird

Deadline: 6-Nov and Before

Members

$755: Regular Member
$380: Senior (65+ & Retired)
$380: Graduate Student
$190: Undergraduate Student

Non-Members

$940: Regular Non-Member
$505: Graduate Student
$255: Undergraduate Student

Reduced and Waived Fee*

$0: Low/Lower Middle income
$0: K-12 Students
$55: K-12 Teachers/Informal Educators
$0: Community Science Leaders
$0: Indigenous Community
$0: Tribal & Territorial College Students
$0: Tribal & Territorial College Faculty
$100: Local Undergraduate Students

One-Day Registration*

$360: One Day In-Person

* See descriptions below

Advance

Starting: 7-Nov and After

Members

$875: Regular Member
$500: Senior (65+ & Retired)
$500: Graduate Student
$310: Undergraduate Student

Non-Members

$1,060: Regular Non-Member
$625: Graduate Student
$375: Undergraduate Student

Reduced and Waived Fee*

$0: Low/Lower Middle income
$0: K-12 Students
$55: K-12 Teachers/Informal Educators
$0: Community Science Leaders
$0: Indigenous Community
$0: Tribal & Territorial College Students
$0: Tribal & Territorial College Faculty
$100: Local Undergraduate Students

One-Day Registration*

$360: One Day In-Person

* See descriptions below

What’s Included: In-Person

Access to the online platform
Access to the mobile app
Full access to Town Halls & on-demand recordings
Honors Ceremony
Access to the online poster gallery
Access to the full list of exhibitors and profiles
Access to Braindates
Certificate of Attendance
Certificate of Participation

Full access to keynotes & plenaries
Admission to Tuesday Section Receptions
Full access to eLightning sessions
Full access to all oral sessions & on-demand recordings
Full access to the poster hall
Full access to the exhibit hall
Full access to the center for career development
Full access to conference week workshops and learning panels*

*Pre-conference workshops require separate registration and an additional fee

Virtual Registration Rates

Early Bird

Deadline: 6-Nov and Before

Members

$378: Regular Member
$190: Senior (65+ & Retired)
$190: Graduate Student
$0: Undergraduate Student

Non-Members

$470: Regular Non-Member
$253: Graduate Student
$0: Undergraduate Student

Reduced and Waived Fee*

$0: Low/Lower Middle income
$0: K-12 Students
$55: K-12 Teachers/Informal Educators
$0: Community Science Leaders
$0: Indigenous Community
$0: Tribal & Territorial College Students
$0: Tribal & Territorial College Faculty
$0: Local Undergraduate Students

Advance

Starting: 7-Nov and After

Members

$438: Regular Member
$250: Senior (65+ & Retired)
$250: Graduate Student
$0: Undergraduate Student

Non-Members

$530: Regular Non-Member
$313: Graduate Student
$0: Undergraduate Student

Reduced and Waived Fee*

$0: Low/Lower Middle income
$0: K-12 Students
$55: K-12 Teachers/Informal Educators
$0: Community Science Leaders
$0: Indigenous Community
$0: Tribal & Territorial College Students
$0: Tribal & Territorial College Faculty
$0: Local Undergraduate Students

What’s Included: Virtual

Access to the online platform
Access to the mobile app
Full access to town hall on-demand recordings
Honors Ceremony
Full access to keynotes & plenaries

Access to the online poster gallery, including eLightning posters
Access to the full list of exhibitors and profiles
Certificate of Attendance
Certificate of Participation
Full access to all oral session recordings

General Registration Information

All registration fees must be paid in full before receiving credentials to access the meeting in person or online.

Payment Information

AGU accepts payment via credit card, check, or wire transfer. Check and wire transfers must be received by 21 November 2024. When making a payment, please include the name and registration number of the registrant.

Checks can be mailed to:

American Geophysical Union
c/o AGU 2023
2000 Florida Ave NW
Washington, DC 20009

Wire Transfer Details:
Capital One Bank
10700 Capital One Way
Glen Allen, VA 23060
ABA NO.: 06500090
SWIFT: HIBKUS44
Account No.: 7528622814
Account Name: American Geophysical Union

Cancellations

Written notifications must be emailed to the AGU Registration Center. Registration cancellation received by 8 November 2024 will receive a complete refund. Cancellations received after 8 November will have a $50 USD processing fee deducted from their refund. No refunds will be issued for cancelled registrations or ticketed events after 14 November 2024.

For more information on registration, review the policies.

Reduced Cost Registration

Low and Lower Middle-Income Countries

Individuals who currently reside in developing countries are eligible to attend at no cost. These countries are defined by the World Bank as low income (Tier 1) and lower-middle income (Tier 2). If you reside in one of these countries, please use the registration portal to take advantage of the no-cost registration.

World Bank Income Table

K-12 Students (Elementary, Middle, & High School Students)

K-12 students are eligible to receive no cost registration. Students will be required to upload at least one type of accepted credentials in the registration portal that verifies their current enrollment in a K-12 school. Anyone under the age of 18 will also be required to upload a child waiver form signed by their parent or legal guardian. All uploaded documents will be reviewed by AGU staff. Once reviewed you will receive confirmation via email that your registration has been approved or denied. See below for types of accepted credentials.

Student picture ID card with current school year listed.
A letter from a teacher, dean, or principal dated within 30 days that denotes current enrollment in a middle or high school.
A transcript or report card that lists currently enrolled classes.

Download the Child Waiver Form

K-12 Teacher/Informal Educators

AGU will offer reduced registration to K-12 teachers/informal educators. These persons are required to upload at least one type of accepted credentials in the registration portal that verifies their current employment status as a K-12 educator or informal educator to receive reduced registration. AGU defines an informal educator as someone who is not associated with a school but is instead associated with a scientific museum, center, or planetarium whose job duties involve creating educational materials for students. The uploaded credentials will be reviewed by AGU Staff. Once reviewed, you will receive confirmation via email that your registration has been approved or denied. See below for types of accepted credentials.

Confirmation of employment on school/institution letterhead from the principal, administrator, or direct supervisor.
Scanned copy of teacher identification card with expiration date or current school year clearly noted.

Members of Indigenous Communities

We are pleased to announce that AGU will continue to offer no-cost registration to 100 AGU members, who self-identify as members of an Indigenous Community anywhere in the world. Applications closed 31 July 2024. If your request for no-cost registration was accepted, use the registration system to register for the meeting at no cost.

Community Leaders

We are pleased to announce that AGU will offer 100 no-cost registrations to community leaders who would like to participate in AGU 2024 in Washington, D.C. or online. Applications closed 31 July 2024.
Community leaders are trusted representatives of a community (e.g. communities of place, interest, advocacy, faith), including elected and unelected leaders. A community leader should be understood as someone who is an active member of a community, and not someone who only studies a community.

Tribal and Territorial Colleges & Universities

AGU members teaching at or attending Tribal and Territorial Colleges and Universities in North America are also eligible for free registration. Credentials verifying enrollment or employment will be required during registration.

Virtual Undergraduate Students

Undergraduate students planning to attend AGU24 virtually are eligible to attend at no cost. To redeem this no cost registration, please proceed to the registration portal to complete your registration. You will be required to upload student credentials that verify current enrollment in college.

Student picture ID card with current school year listed.
A transcript that lists currently enrolled classes.

Local Undergraduate Students

Local undergraduate students within a 100-mile radius of the Walter E. Washington Convention Center can register for the meeting at a reduced cost of $100. You will be required to upload student credentials that verifies current enrollment in a college or university. Please use the registration portal to take advantage of the reduced cost registration.

One-Day Registration

AGU will offer a one-day registration rate to both members and non-members looking to attend the meeting for one day in-person. Please use the registration portal to take advantage of this registration opportunity.

Contact

Advisory: Maritz is the only authorized registration company

AGU does not sell your information. If you are contacted by any company other than Maritz offering registration for AGU24, please know that these companies do NOT represent AGU.

AGU and it's authorized vendors do NOT call members to sell registration. AGU, in accordance with our privacy policy, never shares or sells the information of our meeting attendees or members.

For more information or to report a company, contact the AGU Registration Center.

Contact Maritz

Need further assistance with your meeting registration or housing? Contact Maritz.

Maritz Customer Service
Operating Hours: 9:00 AM - 5:00 PM ET
864.208.2475

Page Content

Before the Meeting
When You Arrive
Housing Rates
Travel
Visa Information
Health & Safety
Contact

Know Before You Go

AGU welcomes you to AGU24, taking place in Washington, D.C. 9-13 December at the Walter E. Washington Convention Center. To help you prepare, we’ve put together this quick reference guide. For more details, visit the AGU website and mobile app, where you’ll find the event schedule, speakers, restaurants, health and safety procedures, transportation and accessibility policies.

Before the Meeting

Using A Mobile Device? Download the App!

Search for "AGU Events" in the Apple Store or Google Play.
Make sure your device is running iOS Version 17+ or Android Version 14+. Note that some Android devices with limited memory are not supported (e.g., Moto G4 & Moto G5).
Log in with the same email address and password you used to register for AGU24.

Using A Computer? Set Up A Bookmark!

Bookmark AGU24 and click on the link to enter the online meeting platform.
Use Chrome or Safari for the best viewing experience.
Turn off any ad or pop-up blockers (which might incorrectly block event-related content or functionality).
Log in with the same email address and password you used to register for AGU24.

Build Your Schedule

View the latest program agenda of keynotes, Union sessions, named lectures and oral and poster sessions to build your personal schedule. If you have started a schedule in the public online program, it will sync with the AGU Events mobile app. (Make sure you use the same email address as you did for registration.)

What to Pack

Water bottle for use at one of the filling stations in Convention Center (don't forget to pick up a Fill it Forward bottle tag at the Esri booth or AGU Store to make a charitable contribution every time you refill)
Professional clothes for a professional photo in our Headshot Lounge
Light sweater, as convention center temperatures can vary
Winter coat or jacket for outdoors
Comfortable shoes

Time Zone

Washington, D.C. Time Zone is Eastern Standard Time (GMT-5)

Weather

Daytime high temperatures early in December tend to be mostly in the lower 50s F (11-12 C). A few of the warmer days can reach up to 64 F (about 18 C) or more. Overnight low temperatures are mostly in the mid-30s F (1-3 C).

Ground Transportation

Washington, D.C. offers a variety of transportation options: Metrorail and Metrobus, car rental services, along with walking, biking & scooters, Uber and Lyft.

The Washington, D.C. SAM Ambassador Program was established upon the foundational principle of “clean, safe and friendly.” These Ambassadors offer directions to visitors and patrons of downtown to create a safe and welcoming environment seven days a week, 362 days a year. Look for the men and women who wear the red, white and black Ambassador uniforms and think of them as your roving concierges.

When You Arrive

Main Registration

For onsite registration, meeting services, coat check, mobile app assistance and Scan and Go, please visit main registration in Hall D, Level 2 of the Walter E. Washington Convention Center. Registration hours listed below:

Sunday, 8 December: 12:00 PM – 6:00 PM
Monday, 9 December: 6:30 AM – 6:30 PM
Tuesday, 10 December: 7:00 AM – 6:00PM
Wednesday, 11 December: 7:30 AM – 6:00 PM
Thursday, 12 December: 7:30 AM – 6:00 PM

Satellite Registration and Badge Pick-Up Locations

Additional badge printing kiosks will be available in the Marriott Marquis and or Westin Hotel lobbies. If you are a registered attendee, you can pick up your badge on 8 - 9 December 2024.

Press Registration

Please check in at the Eastern Market Room at the Marriott Marquis, Meeting Level 3 from 9 - 11 December 2024, 7:00 AM – 5:00 PM.

Exhibitor Registration

Please visit Concourse A, Concourse level, Walter E. Washington Convention Center. Exhibitor registration hours listed below:

Sunday, 8 December: 8 AM – 6 PM
Monday, 9 December: 6:30 AM – 6:00 PM
Tuesday, 10 December: 7 AM – 6:00 PM
Wednesday, 11 December: 7:30 AM – 6:00 PM
Thursday, 12 December: 7:30 AM – 1:00 PM

Badge Reprint Fee Policy

AGU will charge a badge reprint fee of $25 for a replacement badge, one that is lost or stolen. If a badge is damaged or torn, the badge can be exchanged for a new one. An ID (or passport) is required to be issued a new badge.

Venue Locations

Walter E. Washington Convention Center
801 Allen Y. Lew Place NW Washington, D.C. 20001

Marriott Marquis Washington, D.C.
901 Massachusetts Ave NW, Washington, D.C. 20001

The Westin Washington, DC Downtown
999 9th St NW, Washington, D.C. 20001

Grand Hyatt Washington
1000 H St NW, Washington, D.C. 20001

Exhibit Hall and Center for Professional and Career Development

Visit Hall A to experience the Exhibit Hall. In the Exhibit Hall you can view interactive exhibits, broaden your knowledge base, learn about new products and services or network with vendors and colleagues. In addition, you can learn new things and discover mentoring and career services in the Center for Professional and Career Development and explore the Open Science Pavilion.

You will also find the Headshot Lounge, Pawsitivity Lounge and information about AGU25 at the Visit New Orleans Booth #1239.

Monday, 9 December: 3:00 AM – 6:00 PM
Tuesday, 10 December: 10:00 AM - 6:00 PM
Wednesday, 11 December: 10:00 AM - 6:00 PM
Thursday, 12 December: 10:00 AM – 1:00 PM

On-site Interactive Areas and Special Features

At AGU24 we offer a variety of ways for you to connect with your peers. Relax and recharge in the Wellness Zone, play some games like Pickleball, Jenga and Connect 4, spend a few quiet, calming moments in the Be Well Room, have a meaningful discussion and network in the Braindate Lounge, or reserve a Pod to continue conversations. AGU24 will also host receptions and networking breaks in the Exhibit and Poster Hall.

Poster Hall

Set up your poster between 08:00 and 08:30 AM on the day of your presentation (no earlier). Posters must be removed by 6:00 PM EST each day; any posters remaining in the hall after 6:00 PM will be recycled.

Poster Hall Hours:
Monday, 9 December – Friday, 13 December: 8:00 AM - 6:00 PM EST

Posters can be ordered for onsite pickup from CCI Productions at the Poster Pickup booth. The Poster Pickup booth location is near the entrance to the poster hall in Concourse B in the Washington Convention Center.

Sunday, 8 December: 12:00 PM – 6:00 PM EST
Monday, 9 December - Thursday 12 December: 7:30 AM – 5:30 PM EST
Friday, 13 December: 7:30 AM– 3:00 PM EST

Dining

When you visit Washington, D.C. you’ll experience a variety of dining options throughout the many neighborhoods within the D.C. area and near the Convention Center. Concessions and meals for purchase will also be available in the Poster Hall, Exhibit Hall and in the Food Court.

Accessibility Needs

View our accessibility page for information on how to access services, or visit the Meeting Services desk at the registration desk in Hall D.

For Closed Captioning access in each session room, visit the technicians desk in the Oral Session room you are visiting and scan the QR code to be directed to our captioning services.

Seating

We know everyone will need time and space to sit, eat and recharge. Please be mindful of where you position yourself in the session rooms, and don’t sit in the aisles or back of the rooms as it blocks egress in case of an emergency.

Code of Conduct and Safety Policy

All registered attendees have agreed to the AGU24 Code of Conduct. We ask that all AGU24 participants be patient, demonstrate openness to other’s ideas, ask questions and be safe.

Wear comfortable shoes.
Drink lots of water.
Always be alert to your surroundings.
Remove your badge after leaving the convention center
Stay alert when using electronic devices and limit your distractions.
Do not ever leave your personal belongings unattended.
Place your valuables in your hotel room safe or the hotel’s security deposit box.
Do not hang purses on back of chairs, especially in restaurants or in common areas in the convention center.
Do not keep a wallet, credit cards or cash in a backpack. Carry important items in front of you or in a front pocket, especially on public transportation. Pickpockets can easily and quickly remove items from a backpack without being noticed by the owner.

Contact Us If You Need Help

We look forward to hosting you in Washington, D.C.!

We’re here to help! On-site? Ask for assistance directly from technical support staff in the session rooms, an AGU staff person, Meeting Services or the Poster Hall Assistance Desk, or connect with us online with any questions.

Housing

Housing for AGU24 is open and will close 11 November (23:59 EDT/03:59 +1 GMT). During this time, you will be able to reserve housing and register for the meeting if you plan to attend in person. All attendees must create an AGU account to access the housing and registration site once available.

Book Housing

Hotel Rates

All rates are per night, in U.S. dollars, and exclude taxes and fees. These are starting prices. Hotels offering U.S. government per diem rates are indicated below. A valid U.S. government identification document is required at hotel check-in. Please note that the U.S. government rate is subject to change in October.

Download a copy of the hotel map

Housing is now closed.

aRes Travel

If you are planning on attending and have not secured a hotel reservation, search for hotel availability via our trusted partner aRes Travel.

Book Online or Call 1-877-300-6147 for Assistance | For International Callers: 1-619-546-7263

aRes Travel is a third-party travel planner. Rates, deposits, and cancellation policies may vary and are the responsibility of the guest. Questions on hotel policies or payments made on aRes website should be directed to the aRes Reservation Center or to the hotel directly.

Travel

As a major metropolitan area, Washington, D.C. offers many options for traveling to AGU24. The city is served by three major airports that offer multiple domestic and international flights daily, as well as a train station and the Washington Metropolitan Area Transit Authority (WMATA) public transportation system. Explore different travel options and directions for getting to the AGU Annual Meeting.

Airport

Ronald Reagan Washington National Airport (DCA) located just across the Potomac River in Arlington, Virginia, is the closest airport to D.C. This airport offers nonstop flights to over 95 destinations and is accessible via its own Metro stop on the Blue and Yellow Lines.

Washington Dulles International Airport (IAD) is located 26 miles from DC in suburban Virginia. This is the primary international airport for the DC region, with almost 140 nonstop domestic and international destinations on nearly 40 airlines. It is accessible via it’s own Metro stop on the Silver Line.

Baltimore/Washington International Thurgood Marshall Airport (BWI) located 32 miles northeast of Washington, D.C. and 9 miles south of downtown Baltimore, is one of the busiest airports in the region. Serving over 27 million passengers annually with more than 90 domestic and international destinations. BWI Airport is accessible via MARC/Amtrak train route that picks up and drops off at Union Station DC. Visit the BWI Airport ground transportation page for more information.

Train

Amtrak offers an energy-efficient travel option to Washington, D.C. Amtrak trains are accessible from numerous cities across the U.S., with frequent daily departures from major cities throughout the Northeast, Southeast, and even Chicago. Trains arrive at Union Station, bringing you to the heart of DC.

Bus

Traveling by bus to and from Washington D.C. is easy with an array of options, including Megabus.com, Vamoose and Greyhound.

Car

If you plan to drive to Washington D.C., SpotHero and ParkWhiz are great parking reservation services to use. Many hotels also offer parking.

Washington Metropolitan Area Transit Authority (WMATA)

Getting around the DC area is easy when using the most commonly used transportation system, the Washington Metropolitan Area Transit Authority (WMATA). This national capital area system includes Metrorail, Metrobus, and the DC Circulator. For specific directions on utilizing WMATA services, check out their Trip Planner. All trips are paid through a SmartTrip account, either by a reloadable plastic card or mobile pay in the SmartTrip app.

Travel Discounts

United Airlines

AGU has partnered with United Airlines to offer discounts on air travel to AGU24. Discounts are applicable for travel dates 4 December through 17 December 2024. Visit the United website and select "Advanced Search". Once the next page loads, input your travel information and enter ZPU2893995 in the "Promotions and Certificates" box. The discount will be applied at the time of ticketing.

Book Flight

Air Canada

New this Year! AGU has partnered with Air Canada to offer discounts on air travel to AGU24. Discounts are applicable for travel dates 2 December through 20 December 2024. To book a flight, visit the Air Canada website and enter QCZD9PQ1 in the Promotion Code Box after you have input your travel information. This discount is only applicable for airfare to/from the Ronald Reagan Washington National Airport (DCA) or Washington Dulles International Airport (IAD). The discount will be applied at the time of ticketing.

Book Flight

Bikeshare

Short trips around the city are easy with Capital Bikeshare, which has options for both standard and e-bikes. Rentals are available per trip, or per day. Bikes are a fun way to explore the city, or get from your hotel to the convention cnenter, with docking stations locaed thoughout the city.

Visa & International Travel

We recommend that international participants apply for visas three months prior to AGU24 (roughly 1 October 2024). Some consulates may have delays in scheduling visa interviews. We encourage you to first contact the consulate to determine the wait time for an interview. If you require a letter of invitation before submitting an abstract or you will not be submitting an abstract, you must request one via email. After submitting an abstract, you can automatically generate a letter of invitation through the abstract submission system.

U.S. Government Requirement for Visa Waiver Program

Effective 20 January 2011, citizens of the Visa Waiver Program (VWP) countries will be unable to enter the United States without Electronic System for Travel Authorization (ESTA) approval from the U.S. Government. VWP travelers who have not obtained approval through ESTA will be denied boarding on any carrier destined for the United States.

Business Visa Center

The U.S. Department of State offers resources and information to assist foreign nationals traveling to the U.S. for temporary business.

Visit the Business Visa Center

Visa Waiver Program

Review the requirements to participate in the Visa Waiver Program, which allows citizens meeting specific requirements to enter the U.S. for 90-days without a visa.

Learn more about the Visa Waiver Program

U.S. Department of State

Comprehensive information about traveling to the United States, and the policies and procedures for obtaining a visa.

Learn more about obtaining a VISA

VISA Appointments

AGU has registered AGU24 with the U.S. Department of State to assist with visa appointments. All scientists with accepted abstracts should have received an invitation letter as part of their documentation to help with the visa process. If you did not submit an abstract and need assistance obtaining an invitation letter, please contact the Member Services Team.

After applying for a visa appointment, the next potential step to help with your visa process is to contact the National Academy of Science, Engineering and Medicine International Visitor Office (IVO). They often assist scientists with expediting the visa process to get appointments moved.

Scientists who have been accepted as speakers or attendees for AGU24 may request help from IVO to expedite the visa process by completing the Visa Questionnaire on their site. This questionnaire should be completed after you have already reserved a visa appointment in your country. An already established visa appointment is crucial to working the IVO, even if that appointment is 2025.

Because of the personal information the IVO needs to move forward with requests, AGU staff or volunteer leadership are unable to make a visa request on behalf of scientists. The IVO has provided a checklist to help you prepare for their Visa Questionnaire needs.

Complete the Visa Questionnaire

Health & Safety

Health & COVID-19

American Geophysical Union (AGU) is committed to providing a safe and healthy environment for AGU24 attendees and staff. Since keeping people safe and healthy during AGU24 is a shared responsibility by everyone from attendees to exhibitors to reporters to staff, AGU will comply with all applicable requirements from federal, state and local health authorities. AGU will continue to monitor health and safety issues such as the COVID-19 pandemic and follow CDC guidelines as they are released.

AGU strongly encourages all attendees to be up to date on all vaccinations. AGU will not require the validation of vaccine information via a third party. However, we will reconsider this requirement if conditions and guidance from health professionals change.

Masking requirements will be assessed near the meeting dates and will be available onsite for any attendee who needs them.

Safe AGU

AGU is committed to promoting a safe work environment in the Earth and space sciences and ensuring that all AGU program activities are free from discrimination, bias or harassment of any type. One way we do that is through our Safe AGU program at AGU meetings, which includes workshops for attendees. This program was designed to promote safety and offer support to meeting attendees who may feel harassed, threatened or unsafe in any way when participating in AGU Meetings.

Volunteers and staff at AGU events wearing Safe AGU buttons have been trained to assist those who experience unsafe or inappropriate behavior. If you are unable to find someone with a SafeAGU button during AGU24, please visit the Meeting Services desk at registration.

Contact

Advisory: Maritz is the only authorized registration company

AGU does not sell your information. If you are contacted by any company other than Maritz offering registration for AGU24, please know that these companies do NOT represent AGU.

AGU and it's authorized vendors do NOT call members to sell registration. AGU, in accordance with our privacy policy, never shares or sells the information of our meeting attendees or members.

For more information or to report a company, contact the AGU Registration Center.

Contact Maritz

Need further assistance with your meeting registration or housing? Contact Maritz.

Maritz Customer Service
Operating Hours: 9:00 AM - 5:00 PM ET
864.208.2475

Online

Whether you are participating in Washington, D.C. or online this year, there is content available for you to view on-demand in addition to the live streamed plenaries and Honors Ceremony.

Watch sessions on-demand, including named lectures, Union and oral sessions that invite you to learn, collaborate, and be inspired. Recordings will be available for all on-demand content within 72 hours for viewing.

AGU24 will offer dedicated daily times for online poster engagement. In-person poster and eLightning sessions are not being recorded but you can view select posters by accessing the online Poster Gallery beginning in early December through February 2024.

All online poster presenters will have the opportunity to showcase their posters in the online Poster Gallery via asynchronous, online discussions with attendees via self-scheduled video or chat times that will be listed in the online program and through direct messages.

New for AGU24, only Plenaries and the Honors Ceremony will be livestreamed. The following sessions will be available for on-demand viewing only within 72 hours of the event:

Named Lectures
Union Sessions
Oral Sessions
Town halls
Global Café

One Day In-person Registrants

Will not have access to on-demand content.

Page Content

Login to AGU24
Ancillary Requests
Childcare
Justification Letter
OSPA
Student Volunteer Program
Travel Grants & Scholarships
Mentoring365 Live

Attendee Resources

This is a collection of resources to assist AGU24 attendees.

AGU24 has a little something for everyone. To make the meeting truly your own, look no further than the AGU Events app or online platform to customize your schedule.

The app and online platform both give you an insider's overview of the entire experience – every scientific program session, workshop, and event – letting you highlight the ones you really can't miss and create an itinerary tailored specifically to your interests and schedule.

It helps you browse and search the meeting by day, scientific discipline, presenter or session type, and will help you navigate the entire landscape so you don't miss a single thing.

Use the Filter function to narrow the program by session type, discipline, date, where you can watch it, and theme. Plus, you can take and share notes or message other attendees logged onto the app.

Using a mobile device? Download the app.

Search for AGU Events in the Apple Store or Google Play.
If you downloaded the AGU Events App for a previous meeting, be sure that you have updated to the latest version. You can add AGU24 by navigating to the "More" menu and choosing "Load Other Meetings."
Make sure your device is running iOS Version 17+ or Android Version 14+. Note that some Android devices with limited memory are not supported (e.g. Moto G4 & Moto G5).
Sign in using the same email address and password that you used to register for AGU24.
Be sure to try logging in now to make sure you remember your password and to build your agenda.

Using a computer? Set up a bookmark.

Click here to access the virtual meeting platform.
Use Chrome or Safari for the best viewing experience.
Ensure to turn off any ad and pop up blockers you have added to your browser or your system as these tools may incorrectly limit visibility of event-related content or limit functionality that requires a popup.
Sign in using the same email address and password that you used to register for AGU24.
Be sure to try logging in now to make sure you remember your password and to help you log in quickly during the meeting.

Need assistance?

Visit the Mobile App Help Desk, located in the Registration area in Hall D of the Convention Center in Washington, DC.

Sunday, 8 December, 1:00 - 6:00 p.m. ET
Monday, 9 December, 8:00 a.m. - 6:00 p.m. ET
Tuesday, 10 December, 8:00 a.m. - 1:00 p.m. ET

Ancillary Requests

Need meeting space at AGU24?

Meeting space requests are reviewed and reserved on a first-come, first-served basis. Applications are open and will close 7 October. Applications received after 7 October are subject to space availability and will incur a late fee of $100. These applications will also not be included in the published materials. Ancillary requests are only available for in-person attendees.

Review Ancillary FAQs

Apply for Ancillary Meeting Space

Childcare

Subsidized childcare will be available for attendees during AGU24. Register now for childcare at Camp AGU.

Cancellations must be submitted to KiddieCorp by 25 November 2024 to receive a full refund. No refunds will be issued after this date.

Justification Letter

Need help justifying the expense of attending AGU24 to your employer?

To assist you to secure funding and time you want to attend AGU24, we’ve developed a brief justification letter available to download. We encourage everyone to personalize it as much as possible with details about your science and what you’re most excited about for the Annual Meeting.

Download the 2024 Justification Letter

Join Us as an OSPA Reviewer at AGU24!

Volunteer as an OSPA Reviewer
Please note: Only registered AGU24 meeting attendees are eligible to volunteer. If you have not registered for AGU24, you will not be able to access the OSPA platform.

The primary goal of the Outstanding Student Presentation Awards (OSPA) is to provide student presenters at AGU meetings with valuable feedback on their research and presentation skills, helping them advance their careers. Any AGU24 attendee can volunteer to give written feedback to OSPA presenters as a reviewer.

Why Become a Reviewer?

Support Student Growth: Your insights can make a real difference in a student’s research journey.
Engage with the Community: Immerse yourself in the collaborative spirit of the AGU Annual Meeting and connect with the next generation of scientists.

If you're a registered attendee of AGU24, we invite you to consider volunteering as an OSPA reviewer! You’ll have the opportunity to review student presentations and contribute to their development.

How It Works

Sign up as a reviewer on the OSPA platform, iPoster.
We ask that you review at least three presentations.
You can choose presentations before or during the meeting, and you have until 15 January to submit your feedback.

Students are also welcome to volunteer as OSPA reviewers.

Join us in nurturing the future of science—your participation matters!

Student Volunteer Program

Participating in the Student Volunteer Program is a great way for students to get a behind-the-scenes look at how AGU manages such a large meeting while also earning free student registration for at least eight hours of volunteer time.

Applicants are not guaranteed a volunteer position. Only a few dozen positions are available, and volunteers are selected based on their suitability for the available positions. Once volunteer positions have been assigned, adjustments to the position cannot be made. Student volunteers who are unable to fulfill their minimum eight-hour commitment to the program will forfeit the opportunity and will not receive complimentary registration.

Contact AGU should you have questions about this program.

Applications are open and close on 6 November 2024 at 23:59 ET/03:59 +1 GMT. Position descriptions and shift times are noted in the application and are subject to change prior to the application period.

Apply a for student volunteer position.

Travel Grants and Scholarships

AGU offers grants and scholarships to support student, early-career, and faculty attendees with a combination of costs associated with participating in the AGU meeting.

The Student Travel Grant

Assists student presenters in paying costs associated with attending AGU24, both in-person and virtually. Applications will be accepted 10 July – 12 August.

Learn more

The Lloyd V. Berkner Travel Fellowship

Provides funding for early career scientists and students from 88 countries to present research at AGU24. Applications will be accepted 10 July – 12 August.

Learn more

The Faculty Travel Grant

Supports AGU24 attendance for faculty from typically under-resourced institutions, such as Emerging Research Institutions, Minority Serving Institutions, and community colleges. Applications will be accepted 15 May – 8 July.

Learn more

The David E. Lumley Young Scientist Scholarship for Energy and Environmental Science

Is for high school and undergraduate students with an interest in environmental science and energy. Recipients will receive a $1,000 college scholarship and a $500 grant to support AGU24 participation. Applications will be accepted 10 July – 12 August.

Learn more

The David S. Miller Young Scientist Scholarship

Is for undergraduate and graduate students in geo-environmental sciences or engineering. Recipients of this scholarship do not automatically receive a student travel grant for AGU’s Annual Meeting but are encouraged to apply directly for a travel grant. Applications will be accepted 10 July – 12 August.

Learn more

The Basu Innovation Scholar Grant

Provides travel support to an early-career scientist/recent Ph.D. graduate to attend AGU24. Candidates must be making an impact in the area of space physics and aeronomy through innovative approaches to observation and interpretation. Applications will be accepted 10 July – 12 August.

Learn more

The AGU Michael H. Freilich Data Visualization Competition for Students

Provides an opportunity for students to demonstrate creative ways to visualize data and present complex problems in the Earth, space and related scientific disciplines and advance their ability to communicate science with broad audiences. Grand prize winners receive: a $3,000 grant to attend AGU24; registration to AGU24; an opportunity to present on the NASA Hyperwall; up to $3,000 to participate in professional development or community outreach; and three years of professional development opportunities. Applications will be accepted 10 July – 10 September.

Learn more and apply

Mentoring365 Live at AGU24!

AGU24 will be packed with on-site mentoring opportunities through Mentoring365 Live. As an AGU24 attendee, you will have access to mentorship with your peers in the Earth and space community. Don’t miss your opportunity to participate. Both mentors and mentees are encouraged to apply! Sign ups are now open.

Networking Opportunities

Connect with peers via AGU24 networking opportunities.

AGQ: LGBTQ+ Geoscientists and Allies Reception

Join members of the LGBTQ+ community as we come together for our annual celebration.

AGU Publications Booth @Open Science Pavilion

Learn more about AGU journals, books and meet editors at the Open Science Pavilion located in the AGU Publications Booth, Hall A (Exhibit Hall).

Braindate™ Peer-to-Peer Networking

Back by popular demand, you can “bump into someone in the hallway” at #AGU24 using the Braindate networking platform. If you want to meet up one-on-one or with a small group to discuss a scientific or other topic, this is the place to go!

#AGU24 attendees are able to book one-on-one conversations or meet with up to four others (total group of 5) around a specific topic. At the scheduled time, you and these new or known colleagues will meet for 30 minutes for one-on-one topics to 45 minutes for a group discussion. Participants will meet in-person in Washington, D.C. at the Braindate Lounge in the convention center.

Here's How it Works:

Create Your Profile.
Then Explore the Topic Market, where you can browse topics others have posted related to knowledge they’d like to share, or anything they’d like to discuss. This is also where you’ll post topics for others to book!

Choose a topic you’d like to discuss and if it’s a one-on-one topic, propose a few times to meet.

Group braindates happen at one set time: you’ll simply reserve a spot to join one.

Book your braindates!
When it’s time to meet, check in at the Braindate Lounge in the Hall B Concourse, near the Poster Hall entrance, for your braindates.

You don’t have to be an expert to lead a conversation! This is not a platform to lecture on; it’s one to learn and connect on. You can expand your network, learn new viewpoints, troubleshoot a challenge, or connect on shared interests and experiences.

Conversation ideas can include:

Discussion of personal or scientific interests
Participating in a small group to talk about career path advancement
Building your network beyond who you might normally meet

Here are just a few topics that have already been suggested by fellow attendees!

Critical zone science (in various disciplines)
Challenges and opportunities of working with local populations to conduct science
How do you pack for your first trip to Antarctica?
Learning or teaching without field work

Start your list of topic ideas now and be ready for when the Braindate platform is available during the meeting. The topic market will be accessible for scheduling starting on 25 November through the #AGU24 platform or mobile app. Simply access the site, create a Braindate profile account, then browse for topics or add your own.

Braindates can be scheduled during the following dates of AGU24:

Monday, 9 December
12:00pm – 5:00pm ET

Tuesday, 10 December
10:00am – 5:00pm ET

Wednesday, 11 December
10:00am – 5:00pm ET

Thursday, 12 December
10:00am – 4:00pm ET

You will receive updates and reminders of your upcoming conversations from the platform.

Conversation topics will be continually added throughout the meeting, so keep looking for new groups to talk to!

About e180
e180 was founded in 2011, inspired by the core belief that all humans have precious knowledge and experiences to share that might change someone’s life. Their mission is to unlock human greatness by helping people learn from one another.

Since its founding, e180 has brought experiential peer learning to events, companies, and communities, and have since transformed close to 400,000 users and hundreds of world-class events into vibrant experiential learning hubs with partners like Workday, Tableau, C2 Montreal, Airbnb, TED, Cannes Lions and Salesforce.

Braindate is e180's flagship product. It is an online and in-person experiential learning tool that provides event attendees with a curated, content-driven alternative to traditional networking tools.

GeoHealth Networking Event

All are welcome!

Get to know like-minded people who are interested in the broad range of topics at the interface of geosciences and health (GeoHealth) at this informal gathering! All are welcome! Food will be provided on a first-come, first-served basis.

Exhibit Hall

Explore the latest products, services, and solutions from more than 300 exhibitors in the AGU24 Exhibit Hall (located in Hall A).

Global Café

Connect with attendees online who want to work in your region. Each 30-minute event features small breakout groups.

Center for Professional & Career Development

The Center for Professional and Career development is a space to showcase AGU professional development opportunities, career resources and virtual job board, opportunities for mentors and mentees to connect, and career development workshops.

Inclusive Science for All

A Networking Reception

Join us to celebrate the diversity of Earth and space scientists and enthusiasts engaged in community science, diversity, equity, and inclusion.

Opening Reception

The Opening Reception provides an excellent networking opportunity for both Annual Meeting veterans and first-timers. Reconnect with old friends and colleagues or meet new people! Join us at 4 PM ET in the Exhibit Hall on Monday, 9 December.

International Reception

The International Reception is where AGU will be welcoming and recognizing the international community. First-time international participants are particularly encouraged to attend and all are welcome.

Honors Ceremony

Celebrate the individuals who've made outstanding contributions to our community and society.

Poster Hall

Connect with peers during interactive poster sessions.

James B. Macelwane Student and Early Career Networking Breakfast

Get to know AGU leaders and learn more about the importance of mentorship from recent early career awardees. The James B. Macelwane Student and Early Career Netwokring Breakfast will provide an opportunity to interact with AGU Fellows, past and present Macelwane Medalists, and other mentors.

Learn More

Mentoring365 Live at AGU24!

AGU24 will be packed with on-site mentoring opportunities through Mentoring365 Live. As an AGU24 attendee, you will have access to mentorship with your peers in the Earth and space community. Don't miss your opportunity to participate. Both mentors and mentees are encouraged to apply! Sign up before 9 December.

Learn More and Register

Pawsitivity Lounge

Take a quick break and grab a snuggle at the Puppy Play zone. Support our adoption partner Operations Paws for Homes and Homeward Trails by spending time with all of their adoptable pups.

Learn More

Section Events

Ticketed section receptions will be held 6:30 PM to 8:30 PM on Tuesday, 10 December at the Marriott Marquis, Grand Hyatt, and Westin DC Downtown. More details can be found in the mobile app.

Learn More

Pod Reservations

Pods are a great option for Annual Meeting attendees who want to invite and interact with colleagues and fellow attendees and to continue conversations outside of the scientific sessions in a less formal setting. Pods are small, non-enclosed, soft seating options for about 10 attendees and each pod also includes a monitor for displaying presentations or other scientific discussion points.

Reservation Details

There will be five Pods available for reservations in convenient locations within the poster hall (Pods 1, 3) and the main registration area (Pods 5, 7, 9) and include a monitor for displaying presentations or other scientific discussion points. There will also be five “first come, first served” pods available at the meeting.

Pods should not be used for personal use such as lounging, sleeping, talking on your phone, or answering emails. Pod reservations must be honored.

A group of AGU Annual Meetings attendees converse in a Pod they have reserved.

Reserve a Pod

Please note, pods are open to all meeting attendees, reservations may be public or private, and each pod can be reserved for a 30-minute time slot (back-to-back slots may be reserved if available). Review the reservation schedule or reserve your slot today.

Reserve a Pod Today

Student and Early Career Networking Events

If you're a student or just started your career, come connect with your peers! You will have the opportunity to meet notable scientific minds, and make friends and connections that will advance you through your scientific career.

Relax and Recharge Lounge

At AGU24 we offer a variety of ways for you to connect with your peers. Relax and Recharge in the wellness area, play some games like Pickleball, Jenga, and Connect 4, stretch in our Be Well Room, have a meaningful discussion and network in the Braindate Lounge.

Page Content

Guests with Disabilities
Service Animals
Lactation Room
Dietary Restrictions
Other Accommodations

Accessibility

AGU aims to hold meetings, conferences, and other professional events where barriers of any type do not exclude people from attending or participating. AGU24 will be hosted in-person and online. We are working to expand access to meeting content through closed captions, transcripts, and universal principles of user experience design. Despite those efforts, some content may not be accessible via a screen reader or other tools. Should you have trouble accessing portions of the meeting, please contact AGU24 support.

AGU24 strives to be as inclusive as possible and will have closed captioning available for most sessions. Each session room will have a designated location for wheelchair or scooter viewing.

Should you have additional questions please contact the scientific program team.

Guests with Disabilities

The Walter E. Washington Convention Center is committed to providing superior service to all patrons and works closely with event organizers to provide reasonable measures to accommodate guests with disabilities.

Mobility Request

The meeting space at the Convention Center is on different floors and attendees will require access to all levels. Each session room will have designated locations for wheelchair, scooter viewing, and those who will need to stand.

Please visit the accessibility desk in Hall D, Registration for further assistance.

Hard of Hearing Requests

For those requiring hearing services during the conference, note your preference during registration and we will do our best to accommodate your request.

Closed captioning will be available for most sessions. Recorded sessions will be encrypted with closed captioning 72 hours after live viewing on the video player platform. Those sessions being held via Zoom will offer accessibility features including screen reader support, keyboard accessibility, captioning and transcripts (see https://zoom.us/accessibility for more information).

Keynotes/Plenaries, Named lecture, Innovations, and Union sessions – These will include live captioning available through the online viewing platform.
Oral talks (select prerecorded) – Captions viewable were added when these were uploaded and can be enabled by the viewer.
Oral sessions (90 minutes) – these are presented and recorded (without captions). Captions will be added to the recorded file and will be available when it is posted for on-demand viewing.

Please visit the accessibility desk in Hall D, Registration for further assistance.

Blind/Legally Blind/Low Vision/Limited Vision Requests

For those requiring vision services during the in-person conference, denote your preferred service during registration and we will do our best to accommodate your request.

To assist those with vision impairment, use the following guidelines for creating accessible PowerPoint.

There is an option for presenters to add AI into transcriptions on all posters, both PDF and iPosters.

Presenters have an option to add support to Narrations.

Learn more about adding AI into transcriptions

Learn more about adding support to narrations

Choose a Readable Font

Suggested fonts include Helvetica, Arial, and Verdana.
Have up to six lines of text with only about five or six words per line
Use left justification
Text must be large enough to be read by most low vision people in the front of the audience and by people with ‘normal’ vision at the back
A recommended text size is no less than 32 point
Use mixed upper- and lower-case letters rather than all capital
Avoid the use of italic font style
Try not to use more than one font type per slide

Control Brightness and Contrast

Using appropriate brightness and contrast is a great way to improve the readability of your slides.
Try employing a light background with dark text and graphics for your slides. This combination provides enough contrast that boosts the readability of your work for anybody who might have trouble distinguishing one color from another. When deciding on your color palette, always go for clarity instead of only visually appealing colors.
Use dark background colors and bright colors for the text to avoid glare
A white font on a deep blue background is a very good combination

Limit Animations and Effects & Graphs

Animations and effects might not sit well with visually impaired people, so keep them at a minimum. Partially sighted audiences wait for the text to stop moving before they can start reading it. Steer clear from moving text effects such as “Fly In,” “Bounce,” “Spiral,” or “Zoom.”
Keep figures and graphs as simple as possible
Use brightness and contrasting colors in the same way as with text
Use sans serif font types for the text in the figures
Oral support during slide viewing
When you introduce yourself, explain the format of the session and when you will take questions
Read aloud all text presented on slides
Explain figures and graphs
Explicitly mention the region of interest in the slide, do not just point to it
Explain each slide in an expressive manner so that the audience understands which area of the slide you are referring to
If you need to use a lot of text on a slide, read it slowly and clearly

Help For Those Who Are Blind

Have your material available so that blind members can download it onto their laptops. Ideally, also have your material in other accessible formats such as Braille or on CD

Presentations can also be provided on the web – either as HTML or as downloadable Word or PowerPoint.

Additional Resources

"How to make visual presentations accessible to audience members with print impairments.” World Blind Union, 2012. Accessed March 24, 2015.

"Comfortable viewing distance for text on presentation visuals.” Think Outside the Slide. n.d. Accessed March 24, 2015.

"Choosing the right colors for your PowerPoint design.” SlideGenius, Inc. June 3, 2014. Accessed March 24, 2015

“Design 101: Basic principles for your PowerPoint designs.” SlideGenius, Inc. July 31, 2014. Accessed March 24, 2015

“Visual impairment and blindness.” World Health Organization. August 2014. Accessed March 24, 2015.

Service Animals

Service animals are allowed at the Convention Center; no advance notice is required.

Lactation Room

Lactation rooms have been made available at the Convention Center, Marriott Marquis, Grand Hyatt, and Westin Downtown. See locations below.

Convention Center: Room 205 and Salon D
- Includes a refrigerator for milk storage. AGU is not liable for things left in the refrigerator.
Marriott Marquis: Capitol Hill Room
- Includes a refrigerator for milk storage. AGU is not liable for things left in the refrigerator.
Grand Hyatt: Shaw Room
Westin Downtown: Foundry Branch Room
The Convention Center has two Mamava Lactation Pods for nursing mothers. To get access to these pods, please visit Meeting Services in Main Registration (Hall D) for the code to access. See locations below.
- L Street Lobby South (next to MR-103AB)
- L Street Lobby North (near MR-140AB)

Dietary Restrictions

AGU24 will serve hot/cold beverages during morning and afternoon breaks. Receptions will include assorted beverages (including alcohol) and appetizers. Every attempt will be made to provide food options that are vegan and gluten, dairy, egg, pork, fish, shellfish, and nut-free.

Other Accommodations

We realize this list is not comprehensive and you may require accommodation not outlined here. If that is the case, please proceed to the accessibility desk in Hall D, Registration to discuss your needs.