This is your one stop for all of the information you need to chair or present in an oral or poster session. Instructions differ based on your role and the way you are attending. Please select accordingly:

• Oral Session Chair Guidelines
• Poster Session Chair Guidelines
• Oral Presenter Guidelines
• Poster Presenter Guidelines

Oral Session Chair Guidelines

Poster Session Chair Guidelines

Oral Presenter Guidelines

Please prepare a PowerPoint with your content. Slides must be submitted ahead of the meeting. An AGU representative will contact you with a Dropbox link to upload your slides. There will be no onsite speaker ready room for this meeting.

Presentations should be formatted to 16:9 if possible. The podium laptop will be a PC. If your presentation includes audio or video, MP4 is the preferred format.

For questions, email [email protected].

Please consider the following recommendations:

• Be considerate of other speakers and the audience by staying within your allotted time. The individual presentation time includes three minutes for discussion and changeover to the next speaker. Session chairs will hold you to the allotted time, which is essential to ensure adequate time for questions and discussion.
• Please discuss the material as reported in your submitted and approved abstract.
• Prepare your presentation in advance so that your ideas are logically organized and your points are clear.
• Take time to rehearse your presentation. If your presentation runs longer than the allotted time, eliminate the least essential material and rehearse again.
• Give an opening statement to acquaint the audience with the nature and purpose of the study. Speak slowly and clearly. Word choice should be simple: use active words and short sentences.
• Use the microphone and speak toward the audience. It is difficult for the audience to hear if you turn your head away, so please have copies of your presentation at the podium.

Poster Presenter Guidelines

Authors are expected to be available during both AM & PM dedicated poster viewing times on their assigned day. Push pins will be available in the poster hall area. Your space on the poster board is yours from Tuesday through Friday. For maximum attendee viewing, please set up Tuesday and collect your poster Friday.

Any remaining posters left unclaimed Friday after 18:00 CT will be removed and recycled. If you wish to keep your poster, you must remove it by this time.

Poster Requirements and Best Practices

Dimensions

• Maximum Poster Dimensions: 45” x 45” (3.75 feet by 3.75 feet). Allow for a 2.54-centimeter (1-inch) border.
• Each presenter will share an 8’W x 4’H posterboard.

Font Requirements

• Paragraph/captions — 24 points (0.9 centimeters high) Minimum
• Headers — 36 points (1.2 centimeters high) Minimum
• Use different colors and textures/symbols for each line or bar.
• Use a serif font (e.g., Times) for main text.
• Use a non-serif font (e.g., Arial or Helvetica) for headers and labels.

Important details

• Do not laminate your poster so that it can be recycled.
• Put the title and number of your paper at the top of the poster board. The number after the hyphen in your final paper number is your poster board number (e.g., The board for paper “109-030” is “030”).
• Highlight authors’ names and contact information.
• Make sure diagrams or charts can be read from 2 meters away.

Best Practices

• Organize the poster so it is clear, orderly, and self-explanatory.
• Group similar ideas together.
• Label elements as I, II, III; or 1, 2, 3; or A, B, C.
• Avoid clutter (e.g., too much text).
• Include key details such as background, results, and conclusion.

Poster Printing

Poster print requests can be sent to the FedEx Office Print and Ship Center located in the Hilton Anatole. Submit a print request here or email [email protected].

FedEx Office Print and Ship Center: 2201 N Stemmons Fwy, Dallas, Texas