AGU - American Geophysical Union

Oral Presenter Guidelines During the Meeting

Oral Presenters

Each live oral session will be one hour in length, featuring brief overview presentations from each presenter and time for audience Q&A and discussion, all moderated by the session chairs. The live Q&A sessions will be recorded and available for on-demand viewing by attendees during the rest of the meeting.

Meeting Platform: Some of the sessions and other events at the AGU Fall Meeting will make use of zoom and zoom webinar. In joining these, all attendees will be offered the option of using a web browser rather than the zoom app. Most major participant functions are supported in the browser, including sharing screens, chat, and breakout rooms. For a full list of functions and information on supported browsers, see here

Registered meeting attendees can use the online program to locate the links to the live sessions on the day of the session, view the pre-recorded presentations for each author on-demand or view the recording of the live session after it has taken place.

TIPS FOR PRESENTING DURING THE LIVE SESSION

1

Be considerate of other speakers and the audience by staying within your allotted time for your brief summary. Session chairs will hold you to the allotted time, which is essential to ensure adequate time for questions and discussion with the online audience.
2

Take time to rehearse your brief presentation. If your presentation runs longer than your allotted time, eliminate the least essential material and rehearse again.
3

Prepare your overview in advance so that your ideas are logically organized and your points are clear.
4

Give an opening statement to acquaint the audience with the nature and purpose of the study. Speak slowly and clearly. Word choice should be simple: use active words and short sentences. Some viewers may be using online translation services.

Looking into Hells Canyon (the deepest canyon in North America), from the Seven Devils in Idaho

Code of Conduct

AGU is committed to providing a safe, productive, and welcoming environment for all meeting participants and AGU staff. All participants are expected to abide by the AGU Meetings Code of Conduct.

Know the code

HOW TO USE THE VIRTUAL PRESENTATION PLATFORM Q&A

When do I log in?

You must be registered for the meeting in order to access the virtual platform. Please register well in advance of your session to ensure you have no delays or difficulties logging in to the virtual meeting platform.
You will log in to the virtual platform 20 minutes prior to start of session.
Use the direct link that was emailed to presenters and chairs from the following address: [email protected]. If you do not have this email, you may enter the session as an attendee from the online program and the technician will move you to the panelist view. please enter your name as aaa-firstname_last name. You will be able to rename yourself once in the meeting room.

What is required of the presenter?
Presenters will give a brief introduction and overview of their pre-recorded presentation and will participate in moderated Q&A with the other authors, chairs and registered attendees in the session.

What is the role of the session chair?
The session chairs will moderate the session, introduce presenters, display the overview slides for each presenter, and moderate Q&A with authors and text chat with registered attendees.

Will there be technical support?
Yes, technical support will be available to help with any technical issues, assist in managing text chat and beginning and closing live sessions.

PHOTOGRAPHY AND SOCIAL MEDIA GUIDELINES

Photography and Social Media Guidelines – AGU’s policies apply in a virtual meeting. Screen captures are allowed for personal use unless the presenter indicates otherwise by adding the "No Photos" icon on their poster or slides. Recording is prohibited.