Presenter Guidelines
Quick links
Live Scientific Program Hours
Oral Discussion Sessions
13-17 December
08:00 – 15:45 CST (UTC−6)
eLightning Discussion Sessions
13-17 December
08:00 – 17:15 CST (UTC−6)
Poster Discussion Sessions
13-17 December
16:00 – 18:00 CST (UTC−6)
Hybrid session chairs can also schedule online poster summary sessions at the time of their choosing. These will be scheduled and available in the program at a later date.
Login to Online Poster Platform
eLightning and Poster Presenting Authors: log in to create your online poster by the extended deadline of 9 December, 11:59PM CT.
Log in
Fall Meeting Presenter Journey
Presenter checklist
Presenter Meeting Guide
Meeting Platform: Registered attendees can log in to #AGU21 from the main #AGU21 page to access the mobile app/online planner to build your schedule, view pre-recorded content and interactive posters, and navigate the meeting. Most sessions will be live streamed. They will be available for on-demand viewing within 72 hours of the session’s end and until February 2022 for registered attendees.
Important Notes:
- Declare whether you will be presenting in-person or online here if you have not already done so.
- Register for #AGU21. You will not have access or be admitted to the Zoom room for your session unless you are registered.
- Review the Health & Safety updates, including how to show proof of vaccination before attending #AGU21 in-person. AGU strongly encourages all in-person attendees to complete the SafeAccess verification process ahead of arriving to New Orleans. After you have registered for the meeting, expect a vaccine verification email from [email protected]. Please allow up to 2 business days for the email.
- AGU will require masks to be worn at the convention center, including the oral session rooms, poster hall, and exhibit hall floor unless actively eating, drinking or presenting. AGU will require masks regardless of New Orleans’ policy at the time of the meeting.
Quick Tips:
- If you are in a scientific oral discussion session:
- Complete your pre-recorded 15-minute presentation by 7 December and upload it here so that attendees can access it in the online planner and the mobile app. (not required for Union, Named Lecture or Innovation sessions)
- Prepare your overview presentation for your oral discussion session and upload it here. This is usually about 3 PowerPoint slides.
- In-person and online oral presenters, ideally by 7 December and at least 24 hours before your session, upload your overview presentation slides to the same system here. This can also be done in the speaker ready room onsite.
- Day of Access for hybrid oral, online-only oral, online-only eLightning and online-only poster discussion sessions (hybrid eLightning sessions will NOT use Zoom):
- Only hybrid oral and online-only oral, online-only eLightning and online-only poster discussion sessions will take place in Zoom Webinar.
- Hybrid and online-only oral, eLightning and poster discussion sessions will take place in Zoom Webinar.
- The Zoom link for registered online presenters and session chairs will only be available at least 24 hours prior to the session through the #AGU21 upload site. Please DO NOT join the session from the attendee link in the online planner or mobile app.
- Join 20 minutes prior to start of the session with their panelist link
- Online presenters will share their screens (uploaded summary presentations for online oral presenters serve as a backup for A/V team or in-person session chairs).
- Social Q&A:When all presentations have concluded, all presenters will be in the gallery view and will be shown on the screen and the discussion/Q&A period will take place within the Zoom webinar. View the full instructions for Social Q&A here. The Zoom Q&A feature will be disabled (except for online only sessions).
- This slide will be shown in the room instructing in-person attendees to go to fm21.cnf.io to submit questions to your session.
- Review the Zoom tips to ensure you:
- Have your slide presentation ready to share and be familiar with how to share.
- Have tested you audio and video settings for Zoom prior to starting the meeting.
- Have the latest version of Zoom.
- Only hybrid oral and online-only oral, online-only eLightning and online-only poster discussion sessions will take place in Zoom Webinar.
- If you are in an eLightning session:
- Create and publish your iPoster by the extended deadline of 9 December.
- Presenting authors must be registered to publish the poster to the online gallery. Updates can be made until 31 December.
- Hybrid in-person presenters will present the iPoster from the eLightning theater in the poster hall. Each presenter will give a three-minute lightning talk then presenters will go to their assigned touchscreen monitor to engage in one-on-one discussion for the remainder of the session.
- Online presenters, record a three-minute video (e.g. a narrated screenshare recording) or audio tour of your poster. Schedule a text or video chat through the iPoster platform during the eLightning session. Your iPoster will be displayed on a monitor in the the theater during the session.
- Online-only session presenters prepare a three-minute lightning talk during your session and share your screen to display your iPoster in the Zoom meeting.
- All presenters can schedule additional text or video chat the day and time of their sessions and are recommended to schedule more times throughout the week.
- Create and publish your iPoster by the extended deadline of 9 December.
- If you are in a Poster session:
- Create and publish your iPoster by the extended deadline of 9 December.
- Presenting authors must be registered to publish the poster to the online gallery. Updates can be made until 31 December.
- Hybrid in-person presenters will display their printed poster on the day of their scheduled session in the poster hall.
- Online presenters will be available for text or video chat through the iPoster system during the poster session.
- Online-only session presenters prepare a short overview of your poster and share your screen to display your iPoster or PDF during the session.
- All presenters can schedule additional text or video chat the day and time of their sessions and are recommended to schedule more times throughout the week.
- Create and publish your iPoster by the extended deadline of 9 December.
Please keep the following information in mind as you prepare for your session:
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Registration: You must be registered for the meeting to present or serve as a session chair. If you are attending in-person or online, please register at least 24 hours in advance of your session to ensure you have no delays or difficulties accessing the center or logging in to the online meeting platform on the day of your session.
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Confirm Participation: Declare whether you will be presenting in-person or online here if you have not already done so if you are an AGU member, using your AGU member log-in credentials. If you are not an AGU member, please use the link emailed to you in your notification letter.
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Accessing Hybrid or Online Sessions: All attendees will be offered the option of using a web browser rather than the Zoom app. View a full list of functions and information on supported browsers here.
The Zoom link for registered online presenters and session chairs will only be available at least 24 hours prior to the session through the #AGU21 upload site. Join 20 minutes prior to start of the session with their panelist link and DO NOT join the session from the attendee link in the online planner or mobile app. -
Need Assistance?
- eLightning or Poster prsenters, please contact our Support Desk here. Use this Conference Code: AGUFM2021.
- Oral presenters, if you have any technical questions regarding your slideshow presentation or pre-recorded video, email [email protected]
- If you need help with technical issues, including login or registration status not being recognized on any meeting platforms, email [email protected]
- If you have membership questions, email [email protected]
- For all questions regarding the scientific program, speakers, etc., email [email protected]
- For questions regarding housing, registration, cancellation, or a letter of attendance, email [email protected]
Additional Resources
AGU Meetings Code of Conduct
Review AGU's Meetings and Events Code of Conduct, which applies to all AGU-sponsored events. AGU convenes events and meetings that are welcoming, respectful, inclusive and collaborative.
Photography and Social Media Guidelines
AGU’s policies apply to both in-person and online components of the meeting. Photos and screen captures are allowed for personal use unless the presenter indicates otherwise by adding the "No Photos" icon on their poster or slides. Recording is prohibited.
Participant's Corner
Presenting authors and chairs who are AGU members can access the Participant’s Corner within the User Portal by logging in with their AGU member log-in credentials. Presenting authors and chairs who are not AGU members should use the direct link to Participant's Corner included in their notification letter. Within Participant’s Corner, presenters can manage their scientific program participation, upload their presentations and confirm their in-person or online attendance status.
Abstract Payment Receipts
To obtain a receipt for abstract submission payments, first authors can log in to the User Portal using their AGU member credentials. Next, they can click on their abstract title to generate a payment receipt.
Citing your AGU Fall Meeting Abstract
Authors can cite their AGU Fall Meeting abstract in the following format:
Author(s) (2021), Title, [Final paper number, ex: A14B-1234] presented at 2021 Fall Meeting, AGU, 13-17 Dec.
Fall Meeting Program Committee
View members of this year's program committee by section.
ESSOAr
AGU offers a one-click transfer of Fall Meeting posters and presentations via the Participant’s Corner to archive on ESSOAr, a community server established to accelerate the open discovery and dissemination of Earth and space science early research outputs, including preprints and posters presented at major scientific meetings, which will increase a poster or presentation's visibility and reach after the Fall Meeting. To take advantage of this feature, presenters should make sure to add their ORCID identifier to their profile.
Promote Your Session
While shouting from the rooftops will let some people know about your session, it’s not as effective as sharing with your network. If you have a social media account on Twitter, Instagram, Facebook, LinkedIn, Douyin/TikTok or Wechat, we’ve created free customizable templates via Canva so you can promote your session.
Don’t forget to use #AGU21!
Share Your Session on Social Media
Here are free customizable Canva templates for you to use on Twitter, Instagram, Facebook, LinkedIn, Douyin/TikTok, or Wechat! Add #AGU21 when you post!
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