Present

AGU will hold a number of training sessions to help presenters and chairs prepare for a successful session.

iPoster Demonstration

Thursday, November 9; 11:00AM - 12:30 PM EST
View recording here.
Representatives from the iPosterSessions platform will provide a live demonstration of the the platform and tools available to create a digital, innovative poster. 

Present Your Science: Transforming Technical Talks

RESCHEDULED: Monday, 20 November; 12:00PM -1:15 PM EST
View the training recording in the "Online Program and Resources" section of the User Portal.

Join Melissa Marshall for this live training event in advance of the meeting for oral presenters. This presentation will be recorded.

Participants will learn the following:
a. How to filter and focus technical detail
b. How to design more visual slides
c. How to have a polished virtual delivery

Present Your Science: Powerful Posters

Tuesday, November 14: 12:00PM - 1:15 PM EST
View the training recording in the "Online Program and Resources" section of the User Portal.

Join Melissa Marshall for this live training event in advance of the meeting for poster presenters. This presentation will be recorded.

Participants will learn the following:
a. How to improve poster layout for clarity and engagement
b. Strategies and resources for creating more visual posters
c. How to deliver a 60 second summary of the poster

Fantastic Facilitation: How to be a Successful Session Chair

Thursday, November 16: 12:00PM - 1:00 PM EST
View the training recording in the "Online Program and Resources" section of the User Portal.

This session chair training will be led by the go-to communications expert Melissa Marshall. This presentation will be recorded. 

Participants will learn the following:
a. How to introduce a session and set expectations
b. How to create connection between topics and tell a story across a session
c. How to keep a session running smoothly and on topic (strategies for dealing with difficult questioners)

AGU wants to provide presenters and conveners with the tools they need to promote their participation in AGU23. To assist you with increasing awareness of your engagement, boosting attendance at your session and broadening the outreach for the conference, we are providing you with step-by-step instructions to assist with these efforts.

Promote your session on social media platforms like Twitter, Facebook and Tumblr. Take advantage of the AGU23 social media templates developed by the AGU design team. 

Open Social Media Templates

Email Signature

Add a brief message beneath your standard email signature announcing your participation and engagement in AGU23. A sample presenter message might be:

Join me at AGU23 while I present on [insert topic]!

Post on a Professional Networking Site

Post an AGU23 graphic on your professional networking site, like LinkedIn. To add an image to your network post, click on the image to download, then right-click to save it to your computer. Be sure to hyperlink the graphic to https://www.agu.org/fall-meeting.

Extend a Personal Invitation

Encourage your colleagues and contacts to hear your presentation and attend AGU23 by sending a personal note of encouragement.

Zoom

Hybrid sessions and select events at AGU23 will make use of Zoom Webinar or Meeting. In joining these, all attendees will be offered the option of using a web browser rather than the Zoom app. Most major participant functions are supported in the browser, including sharing screens, chat and breakout rooms.
Read more about zoom's supported browsers and functions

Zoom links will be available to oral presenters and chairs just prior to the start of AGU23.
Download Zoom

Online Presentation Platform

• This platform will be used by registered attendees to view the meeting schedule, build a custom schedule, view interactive posters, and navigate the onsite meeting.
• Sessions will be uploaded here for on-demand viewing within 72 hours after the session ends, and will be available through March 2024.
• Registered attendees will be able to access the meeting app in early December.

Presenter Upload Site

• The presenter upload site will be used to upload pre-recorded presentations for online presentations or slide presentations for in-person presenters.
• The deadline to upload slides is 8 December at 17:00 EST (UTC -5). If you miss the deadline and will be in-person, you must visit the onsite Speaker Ready Room at least 24 hours or as soon as possible before your session to upload your slides. Please note, lines may be extremely long on Monday morning before the first 8:30AM oral session please allow ample time to register and visit the speaker ready room if needed.

Sharing Science is a great resource to help you share your science with diverse audiences.

Learn more about Sharing Science

Dimensions

• Maximum size: 1.8 meters W x 1.2 meters H (6 feet W x 4 feet H)
• Allow for a 2.54-centimeter (1-inch) border

Font Requirements

• Paragraph/captions — 24 points (0.9 centimeters high) Minimum
• Headers — 36 points (1.2 centimeters high) Minimum
• Use different colors and textures/symbols for each line or bar.
• Use a serif font (e.g., Times) for main text.
• Use a non-serif font (e.g., Arial or Helvetica) for headers and labels. 

Important details

• Do not laminate your poster so that it can be recycled. 
• Put the title and number of your paper at the top of the poster board.
• Highlight authors’ names and contact information
• Make sure diagrams or charts can be read from 2 meters away.
• Allow for a 2.54-centimeter (1-inch) border

Best Practices

• Organize the poster so it is clear, orderly and self-explanatory. 
• Group similar ideas together.
• Label elements as I, II, III; or 1, 2, 3; or A, B, C. 
• Avoid clutter (e.g. too much text).
• Include key details such as background, results, and conclusion.

View examples from 2019 for inspiration

If you have not uploaded your slides online, in-person oral session presenters may check in at the on-site Speaker Ready Room at least 24 hours before their presentation, even if they have uploaded their presentation slides. If you cannot check in at the Speaker Ready Room 24 hours before your session, please go to the Speaker Ready Room as early as possible before the start of your session.

What to do in the speaker ready room

When reviewing your slides in the Speaker Ready Room, make sure all fonts appear as expected and all audio/video clips are working properly. You may edit your presentation slides at this time if needed. When you have finished reviewing your slides, the audiovisual staff will queue them for use in the oral session room.

NOTE: Do not edit your slides less than four hours prior to your session. The A/V staff cannot guarantee that your updated slides will be in the session room at the time of your presentation.

Reminders

We recommend that you bring at least two additional digital copies of your presentation slides to the meeting in case there is an issue with your uploaded file. If you are unable to visit the Speaker Ready Room 24 hours before your session, please go to the Speaker Ready Room as early as possible before the start of your session. Presentation media will be returned to the speaker.

You must provide identification in order to submit and access your presentation in the Speaker Ready Room. USB ports and CD/DVD drives on the computers are disabled so no presentations can be copied; external storage devices will not function on the meeting room computers. Cameras and video equipment are not permitted in the Speaker Ready Room. If you have any questions regarding the specifications for presentations, please email our A/V partner, Projection.

Hours and Location

Sunday: 12:00 - 18:00 (Moscone South)
Monday: 06:00 - 18:15
Tuesday to Thursday: 07:00 - 18:15
Friday: 07:00 - 15:00

The Speaker Ready Room is located in Moscone Center, West Building, Level 1 (Lobby) and South Building, Room 104-105 (Lobby).

Poster presenters may request the following equipment for the poster hall by contacting the vendors listed below. All requests must be made by Wednesday, 6 December. Please note:

• Wireless internet access will be available in the poster hall.
• Equipment is limited, and AGU cannot guarantee that requested items will be available.
• Equipment cannot be requested on site.

PC Laptop:

• Features: Pentium “M”, 1.8GB RAM, 15″ LCD, Windows XP Pro, Office 2003 Pro, WiFi, 10/100 Base T, Mouse and Cable Lock
• No software is included.
• If ordering a laptop, you must also request a table (see below).

Contact: Matt Hughes

LED Monitor: 

• Includes: 40-inch (101.6-cm) LED Monitor on table or floor stand
• If ordering a monitor, you must also request a table (see below).*Standard laptops include Pentium “M”, 1.8GB RAM, 15″ LCD, Windows XP Pro, Office 2003 Pro, WiFi, 10/100 Base T, Mouse and Cable Lock. 
  
  Please note that AGU does NOT provide any software.

Contact: Matt Hughes

Table/Chairs:

• Tables are required with an LED monitor or laptop order or can be requested regardless of A/V needs.
  • $336.00 (plus tax); Includes: 4-foot (122-cm) draped table
• Tables are required if a laptop and/or monitor is being used in the poster hall.

Please contact Freeman at 855-595-7212.

Internet/Electrical

• Electrical: Please contact Freeman at 855-595-7212 if you need additional electrical needs. 
• WiFi: Complimentary wireless internet access will be available in the poster hall. The bandwidth for complimentary WiFi is limited. If your presentation requires access to the internet, we recommend that you purchase upgraded WiFi. Your laptop must be equipped with a WiFi or wireless network card for PCs or an Airport card for Macs.
• Please contact the Moscone Center at 415-974-4080 or [email protected] if you need additional internet capabilities.  

Authors can cite their AGU23 abstract in the following format: Author(s) (2023), Title, Abstract (Final paper number, ex: AE14B-1234) presented at AGU23, 11-15 Dec.

If you would like to prevent attendees from taking photographs of your work, please add the following icon to your poster or presentation.

Download "No Photos" icon

Increase your poster or presentation’s visibility and reach after AGU23: give it a DOI, and make it citable and trackable via the ESS Open Archive. AGU is a sponsor of ESS Open Archive, a community preprint and presentation archival server established to accelerate the open discovery and dissemination of Earth and space science early research outputs. Submissions to ESS Open Archive this year can be made manually by following the instructions on our Submission Guide:

ESS Open Archive Submission Guide