Present & Convene

• eLightning sessions will be 90 minutes and will take place daily from 8:30 AM – 5:30 PM PST on 11-15 December.
• All eLightning sessions will be in-person only and presenters will deliver live presentations.
• All presenters will participate in 3-minute lightning presentations in designated theaters followed by one-on-one discussions at individual monitors for the remainder of the session to provide an overview of their digital iPoster.
• If you are presenting multiple abstracts, we cannot guarantee that you will be free of scheduling conflicts.

SESSION SCHEDULE

8 Steps For Presenting an eLightning Presentation

1. REGISTER

• You must register in order to present at AGU23. Please note, presenting authors must also be registered in order to publish an iPoster to the gallery.
  • Please note, please allow one hour from time of registration before attempting to publish your iPoster.
• Please register at least 36 hours in advance of your session. Register by the early bird deadline of 2 November to take advantage of the early bird rate.

Register

2. ATTEND A TRAINING SESSION

• iPoster Demonstration
  Thursday, 9 November, 11:00 AM - 12:30 PM EST
  View the iPoster demonstration recording here.
  
  The iPosterSessions platform is a flexible HTML based poster format and has been used by AGU for the last five years. Representatives from iPosterSessions will provide a live demonstration of this dynamic online platform. They will also be available to answer any questions you may have as you begin creating your interactive presentations. Some elements that will be reviewed include:
  
  • High-resolution images
  • Detailed charts and diagrams
  • Slide shows
  • High definition videos
  • Audio files
  • Voice-over narrations
  • Links to external data sets
    
    
• Present Your Science: Powerful Posters
  Tuesday, 14 November: 12:00 PM - 1:00 PM EST
  View the training recording in the "Online Program and Resources" section of the User Portal.
  
  AGU is excited to offer virtual event prep training for AGU23 presenters. Join Melissa Marshall for this live training event in advance of the meeting. For more than a decade, Melissa has traveled the world to work with Fortune 100 corporations, global institutions, and the nation’s best research universities. Today, she’s the go-to expert that elite organizations consult when they need to boost their skills in communicating their world-changing research.
  
  Participants will learn the following:
  • a. How to improve poster layout for clarity and engagement
  • b. Strategies and resources for creating more visual posters
  • c. How to deliver a 60 second summary of the poster

3. CREATE & UPLOAD YOUR DIGITAL POSTER

• All eLightning presenters must create a digital iPoster to present during the scheduled presentation time in the eLightning sessions.
• The deadline to upload an iPoster to appear in the online poster gallery is 1 December when the online poster gallery goes live, or at least 24 hours prior to your session.
• Please note, presenting authors must be registered to publish a iPoster to the gallery.
• Updates to published iPosters can be made until 31 January.
• Authors are encouraged to use the numerous iPoster templates offered, but can also upload a PDF into iPoster or paste text and images from a PDF into an iPoster template.
• Access and to the iPosterSessions platform to create your iPoster will be provided in late October.
• If you encounter technical problems when working in the iPoster Editor Site, please contact our Support Desk here. When you communicate with Support, please use the Conference Code: AGU23

Poster Best Practices

Learn more about iPoster

4. REHEARSE

• Prepare in advance to organize your ideas and make a plan for staying within your allotted time.
• Leave adequate time for transitions.
• Create an opening statement.
• Discuss the material as submitted and accepted in your abstract.
• Rehearse speaking slowly and clearly. If your rehearsal runs long, reduce the material and rehearse again.
• Use simple, active words and short sentences.

Tips for Creating an Elevator Pitch

5. PROMOTE YOUR SESSION

• Use AGU’s customizable Canva templates to promote your #AGU23 session on social media.

CANVA TEMPLATE

Learn more about promoting your session

6. ARRIVE AT YOUR SESSION EARLY

• Arrive at your designated eLightning theater 20 minutes before the session starts.
• Session chairs will introduce presenters and presenters will present for 3 minutes from the podium.
• Session chairs may moderate brief Q&A with the presenters.
• Sessions will begin with quick iPoster overviews from each presenter then all presenters will move to their assigned monitors for one-on-one discussion for the remainder of the session.
• Technical support will be available.

8. CONNECT

• Published eLightning poster presentations will be viewable and searchable in the online gallery during the conference and for a limited time after it.
• eLightning presenters can schedule text or video chats through the iPoster system at any time during AGU23.
• Once scheduled, these text and video chat times will appear with your abstract in the online program. These individual chats are conducted at your discretion and will take place within the iPoster platform.

• eLightning sessions will be 90 minutes and will take place daily from 8:30 AM – 5:30 PM PST on 11-15 December.
• All eLightning sessions will be in-person only and presenters will deliver live presentations.
• All presenters will participate in 3 minutes lightning presentations in designated theaters followed by one-on-one discussions at individual monitors for the remainder of the session.
• If you are presenting multiple abstracts, we cannot guarantee that you will be free of scheduling conflicts

SESSION SCHEDULE

8 Steps for Chairing a Successful eLightning Session

1. REGISTER

• You must register in order to chair a session at AGU23.
• Please register at least 36 hours in advance of your session. Register by the early bird deadline of 2 November to take advantage of the early bird rate.

Register

2. GET READY TO MODERATE

• Session chairs play an important role in making sure that session attendees feel safe, welcomed, and included.
• Help ensure that sessions reflect diversity, inclusion, and excellence in science.
• Review how the session will run and identify a general discussion topic based on the session.
• Prepare to discuss the larger science questions around presentations or to explore future needs and challenges.

3. CHAIRING YOUR SESSION

• Encourage participation and respect all presenters and attendees.
• Introduce attendees to authors and facilitate discussion.
• Perform “crowd control” in the aisles if needed. 
• Be aware of aggressive questioning that borders on bullying or harassment, especially if directed towards students or early career scientists. Please speak up and intervene.
• Reach out to an AGU staff person at the Poster Assistance Desk for assistance or please report Code of Conduct concerns to [email protected]. 

4. CHAIR TRAINING

Whether this is your first time chairing an AGU session or you are an experienced session chair, you are encouraged to review the session chair training or review the session chair tips prior to the start of the meeting.

• Fantastic Facilitation: How to be a Successful Session Chair
  Thursday, 16 November, 12:00 PM - 1:00 PM EST
  View the training recording in the "Online Program and Resources" section of the User Portal.
  
  This training is led by the go-to communications expert Melissa Marshall, who has traveled the world to work with Fortune 100 corporations, global institutions, and the nation’s best research universities when leaders need to boost their skills in communicating their world-changing research.
  
  Participants will learn the following:
  a. How to introduce a session and set expectations
  b. How to create connection between topics and tell a story across a session
  c. How to keep a session running smoothly and on topic (strategies for dealing with difficult questioners) 
       
• Please download and view the detailed session chair tips for facilitating the best session. 

5. PROMOTE YOUR SESSION

• Use AGU’s customizable Canva templates to promote your #AGU23 session on social media.

CANVA TEMPLATE

LEARN MORE ABOUT PROMOTING YOUR SESSION

6. FILL EMPTY SLOTS

• Review the online program for session updates. If a presenter withdraws from an eLightning session, chairs can request a replacement from the accompanying in-person poster session by contacting the Scientific Program Team.
• This can only be done to and from accompanying poster session.
• This can only be done with the presenter's explicit consent.
• New abstracts cannot be added.
• You can access a report listing the abstracts and presenter contact information for your session in Participant's Corner, accessible via the User Portal. 
• After receiving consent, include the following in your note to the Scientific Program Team:
  • Details of the withdrawn abstract
  • Details of the abstract that will be moved into the eLightning presentation slot
  • The email or message where the presenter gave consent to be moved.

CONTACT SCIENTIFIC PROGRAM TEAM

7. CHECK YOUR LOGISTICS

• eLightning sessions will be in-person only and held in the eLightning theater in Moscone South.
• Detailed logistic instructions will be provided via email prior to the meeting.
• At least one chair must be present in person in the theater.

8. ARRIVE AT YOUR SESSION EARLY

• Arrive at your assigned eLightning theater 20 minutes before it starts.
• Session chairs will introduce presenters and moderate any brief Q&A and assist presenters with locating presentation monitors.
• Technical support will be available.