About
Frequently Asked Questions
This is a collection of some of our most frequently asked questions. If you can't find an answer to your question, please contact us.
General
Where is AGU23 being held?
AGU23 will be held at the George R. Moscone Convention Center and available in our online platform.
747 Howard Street
San Francisco, CA 94103
What are the dates for AGU23?
What is the expected meeting attendance?
Do I have to be an AGU member to attend?
How do I become an AGU member?
Will AGU accept ancillary meeting room requests?
Where can I find the meeting schedule?
The full online scientific program and itinerary planner and schedule at a glance is available.
Abstracts
Do I have to be an AGU member to submit an abstract?
First and invited authors must belong to AGU or a current affiliated society or organization. See more details here.
Do presenters and chairs have to register for the meeting?
- The presenting author must register for and attend AGU23, either online or in person.
- Session chairs, invited authors and all presenters must pay a registration fee if they are attending and/or presenting at AGU23.
- Conveners listed on a proposal do not need to register for AGU23 if they will not attend the meeting.
How should I cite an abstract presented at AGU23?
Please cite as:
Author(s) (2023), Title, Abstract (Final paper number, ex: AE14B-1234) presented at AGU23, 11-15 Dec.
When do abstract submissions open and close?
The call for abstracts will be open from 12 June to 2 August (23:59 EDT/03:59 +1 GMT).
When will I know if my abstract has been accepted?
Authors are notified of the acceptance, format and schedule of their abstracts in early October.
Messages regarding the AGU scientific program are sent via [email protected]. Please check your junk or spam filter. Note: this email address is not monitored.
If you have questions please contact the Scientific Program Team.
Will presenters be able to choose online or in-person presentation?
Yes. Authors will select in-person or online presentation as part of the abstract submission process, and conveners will assign presentations based on this selection.
- Oral sessions will be held in a hybrid format.
- eLightning sessions will be held in-person only.
- For poster presentations, online poster sessions will take place in late January 2024. Changes cannot be made from in-person to online presentations or vice versa. Registered poster presenters who cannot attend their scheduled session can choose to publish an iPoster in the online gallery, and the abstract will remain in the program.
How do I submit an abstract submission?
The abstract submission guidelines and link to the submission site can be found here. If you have any questions please contact AGU’s Scientific Program Team.
Can I submit more than one abstract?
A first author can submit two contributed abstracts (i.e., non-invited abstracts), as long as the second abstract is submitted to a session led by a different section from the first abstract.
Invited authors can submit up to three abstracts, as long as one is to any session led by a different section.
* Please note, authors may submit a second abstract to a session within the same section if it is listed as co-organized with a different section. Please see full abstract guidelines here.
See the Abstract Policies section for more details.
Can I be an invited author at a session I’m convening?
A convener cannot be the first author or presenting author on an invited abstract submitted to a session that they are convening. However:
- Conveners can submit contributed abstracts to be presented as a poster in their own session.
- Conveners may be invited authors in other sessions.
- EXCEPTION: Student and early career conveners are exempt from this rule and may schedule oral presentations in their own sessions.
Is there a fee to submit an abstract?
Yes. The abstract submission fee is a required and non-refundable processing fee, separate from membership dues and meeting registration fees, and is not based on approval of your abstract submission or attendance at the meeting.
The abstract submission fees are:
- Regular submission — $70
- Student submission — $40
Learning
Where can I find more information about the learning workshops being offered?
Is there a cost for workshops?
Do I have to be registered for the conference to attend a workshop?
Are there any workshops that do not have additional fees?
When does registration end for pre-conference and virtual January workshops?
The last day to register for pre-conference workshops is 1 December 2023.
The last day to register for virtual workshops held in January is 15 December 2023.
Registration
How do I register for AGU23?
What does my registration fee include?
Your registration fee includes access to the virtual event platform, oral sessions with discussions, electronic posters, full access to the in-person trade exhibition, keynote and innovative plenaries, networking, education and career development opportunities.
All attendees, including presenters and conveners, must register for AGU23 to gain access to the virtual platform.
What is the early bird rate?
Reduced registration rates are extended to all AGU members and members of affiliated societies who register for the meeting prior to the early bird deadline of 2 November 2023. Payment must be received by the noted deadline to receive the early bird rate.
How do I qualify for AGU member rates?
To qualify for AGU member rates, you must have joined AGU or renewed your membership for 2023 on or before 2 November 2023. This does not apply to Indigenous member students and faculty enrolled in or working for North American tribal and territorial colleges and universities.
How are cancellations processed for the meeting?
Written notifications must be emailed to AGU Registration Center. Registration cancellation received by 8 November 2023 will receive complete refund. Cancellations received after 8 November will have a $50 USD processing fee deducted from their refund. No refunds will be issued for cancelled registrations or ticketed events after 16 November 2023.
Will AGU accept checks and wire transfer payments for the Fall Meeting 2023 registration?
AGU will accept credit card, check and wire transfer payments. All check and wire transfer payments must be received by 1 December 2023.
Does AGU process group registrations?
To process group registration payments, contact the AGU Registration Center.
Does AGU accept purchase orders?
AGU does not accept purchase orders for registration payment.
How can I retrieve an invitation letter for the meeting?
After submitting an abstract, you can automatically generate a letter of invitation via the control panel within your abstract submission or through the abstract submission system. If you require a letter of invitation before submitting an abstract or you will not be submitting an abstract, you must request one via email.
How can I retrieve a letter of attendance for attending the meeting?
A letter of attendance can be obtained by emailing the AGU Meetings Team.
How do I request a registration receipt for Fall Meeting 2022?
To request a registration receipt, please contact the AGU Registration Center.
How do I purchase tickets to special events?
Tickets will be available for purchase in the online registration portal in September. Tickets for special events must be purchased online by 2 November 2023.
May I bring a guest?
Registered attendees may purchase guest passes at $170 USD each. A guest is a spouse, friend, or adult child (18 years and older) who is not working in an Earth and space science-related occupation or field. A colleague or associate working in a related scientific field or studying Earth and space science in school may not be registered and attend as a guest.
Registered guests may not attend the oral or poster scientific sessions; however, they may visit the Exhibit Hall, and attend the Ice Breaker, Honors Ceremony, and all keynote lectures. Guests may also purchase tickets to social events at the advertised rates.
Housing & Travel
When does the housing tool open to reserve hotel accommodations in San Francisco?
The housing portal will open for booking in late August and will close 15 November 2023. AGU has partnered with over 50 hotels to offer discounts within our block.
IMPORTANT: If you are contacted by any company other than Maritz Global Events offering housing, please note that these companies are not authorized to represent AGU nor do they have access to officially contracted AGU23 room blocks or rates.
These unauthorized companies often don’t deliver on promises to customers. When customers arrive, reservations are non-existent, or the hotels are not conveniently located. Sometimes the rooms have been cancelled and hefty cancellation fees have been placed on the customer’s credit card. In addition, these companies’ practices make it more difficult for AGU to meet our room block commitments and expose AGU to penalties. If you have questions, contact AGU Housing Team.
Will AGU charge my credit card to guarantee my reservation?
AGU will not charge your credit card. AGU/Maritz Global Events will transfer your credit card information to the hotel approximately three weeks prior to AGU23. The credit card provided at the time of booking will only be charged by the hotel if you cancel within 72 hours of arrival or do not arrive on your scheduled date.
Will I receive a hotel confirmation?
Yes. A detailed confirmation is automatically emailed to you once your reservation has been made and all requested reservation nights are available. However, if one or more nights of your reservation cannot be confirmed at the time of booking, you will not immediately receive a confirmation. Maritz Global Events will work with the hotel on your behalf to secure the nights needed to confirm your entire reservation, you will automatically receive a confirmation at that time.
What is the hotel cancellation policy?
There is a 72-hour cancellation notice required to avoid a penalty. If your reservation is cancelled less than 72 hours prior to your arrival, you will incur a one-night room and tax penalty from your hotel.
What is the closest airport?
San Francisco is accessible by two major airports. San Francisco International Airport (SFO) is the closest airport to San Francisco and the Moscone Center. It is one of the busiest airports in the country, with service from more than 45 airlines, national and international, and nonstop connections to more than 65 U.S. cities.
Oakland International Airport (OAK) is 20 miles from downtown San Francisco and the Moscone Center. OAK offers nonstop flights nationally and internationally.
What is the weather like in San Francisco during AGU23?
San Francisco is fortunate to enjoy mild weather year-round. Average maximum temperatures in December range from 57°F/19°C to 47°F/9°C. The average rainfall is 3.5”/9 cm. San Francisco weather can change by the hour, so attendees are advised to pack layers and be sure to have a light jacket or coat and umbrella.
Does AGU offer travel discounts?
More information on travel discounts will be shared soon.
Sessions
Do I need to register for AGU23 in order to chair, convene or present at a session?
- Session chairs and all presenters, including invited presenters, must pay a registration fee if they are attending and/or presenting at AGU23.
- Conveners listed on a proposal do not need to register for AGU23 if they will not attend the meeting.
Do I need to be a member of AGU to chair, convene or present at a session?
- The primary convener for each session must be a current 2023 AGU member or a current member of an affiliated society/organization.
- If you are not a current AGU member but are a member of a co-sponsoring organization or if you are a non-geoscientist, you may request a membership waiver to submit your session proposal.
- Co-conveners are not required to be AGU members. However, to fully participate in the planning and scheduling process in August, current 2023 membership is required.
Is there a fee to submit a proposal?
There is no fee to submit a session, town hall, innovation, or workshop proposal.
- If accepted, town hall organizers will be billed a $500 technology/labor charge.
- All workshop attendees will be required to pay a separate registration fee to attend a workshop.
- All first authors who submit an abstract to a session, including invited authors are subject to the AGU membership fee and abstract submission fee.
- All presenting authors, including invited authors and session chairs must pay the meeting registration fee.
Will AGU23 include eLightning sessions?
Yes, eLightning sessions will be featured this year. Sessions will be allocated by the AGU23 Program Committee.
When will session conveners and organizers be notified of their acceptance?
Proposal acceptance notification letters will be sent in mid-June. Town hall and workshop proposal acceptance letters will be sent in mid-July.
Messages regarding the AGU scientific program are sent via [email protected]. Please check your junk or spam filter if you have not received a notice. Note: this email address is not monitored.
If you have questions please contact the Scientific Program Team.
Where do I find information about potential session types at the meeting?
See the Session Formats page
Can conveners include both online and in-person presentations in one session? Are all sessions hybrid?
Only oral sessions will be hybrid, with a mix of online and in-person presentations.
eLightning sessions will be held in-person only.
Poster sessions will be either in person in San Francisco or online. Online poster sessions will be held separately in late January 2024.
Is there a fee to organize a Town Hall?
For #AGU23, upon acceptance of a town hall, the primary convener will be charged an A/V and management fee of $500 to support equipment and labor costs associated with hosting the town hall.
Is there a registration fee to attend a Scientific Workshop?
Yes. Each workshop carries an additional registration fee, with discounted rates for students. Workshop registration rates will be available in late summer.