Present & Chair

• eLightning sessions will be 90 minutes and will take place daily from 08:30–­17:30 CST on 19–23 February.
• All eLightning sessions will be in-person only and presenters will deliver live presentations.
• All presenters will participate in 3-minute lightning presentations in designated theaters to provide overviews of their digital iPosters, followed by one-on-one discussions at individual monitors for the remainder of the session.
• If you are presenting multiple abstracts, we cannot guarantee that you will be free of scheduling conflicts.

7 Steps for Presenting an eLightning Presentation

1. REGISTER

• You must register to present at OSM24. Please note, presenting authors must also be registered to publish an iPoster to the gallery.
  • Please note, please allow one hour from time of registration before attempting to publish your iPoster.
• Please register at least 36 hours in advance of your session. Register by the early bird deadline of 10 January 2024 to take advantage of lower registration rates.

REGISTER

2. ATTEND A TRAINING SESSION

• iPoster Demonstration
  26 January 2024, 11:30 AM – 12:45 PM EST
  View the training recording here.
  
  The iPosterSessions platform is a flexible HTML based poster format and has been used by OSM since 2020. Representatives from iPosterSessions will provide a live demonstration of this dynamic online platform. They will also be available to answer any questions you may have as you begin creating your interactive presentations. Some elements that will be reviewed include:
  
  
  • High-resolution images
  • Detailed charts and diagrams
  • Slide shows
  • High-definition videos
  • Audio files
  • Voice-over narrations
  • Links to external data sets
    
    

3. CREATE & UPLOAD YOUR DIGITAL POSTER

• All eLightning presenters must create a digital iPoster to present during the scheduled presentation time in the eLightning sessions.
• iPosters must be created and published at least 24 hours prior to your session. Authors are encouraged to create and publish their iPoster by 9 February to be included for advance viewing when the online poster gallery becomes available.
• Please note, presenting authors must be registered to publish an iPoster to the gallery.
• Updates to published iPosters can be made until 29 February.
• Authors are encouraged to use the numerous iPoster templates offered, but can also upload a PDF into iPoster or paste text and images from a PDF into an iPoster template.
• Instructions to create your iPoster were emailed in mid-December.

LOG IN TO THE IPOSTER EDITING PLATFORM

POSTER BEST PRACTICES

LEARN MORE ABOUT IPOSTER

4. REHEARSE

• Prepare in advance to organize your ideas and make a plan for staying within your allotted time.
• Leave adequate time for transitions.
• Create an opening statement.
• Discuss the material as submitted and accepted in your abstract.
• Rehearse speaking slowly and clearly. If your rehearsal runs long, reduce the material and rehearse again.
• Use simple, active words and short sentences.

5. PROMOTE YOUR SESSION

• Use OSM’s customizable Canva templates to promote your #OSM24 session on social media.

CANVA TEMPLATE

LEARN MORE ABOUT PROMOTING YOUR SESSION

6. ARRIVE AT YOUR SESSION EARLY

• Arrive at your designated eLightning theater 20 minutes before the session starts.
• Session moderators will introduce presenters and presenters will present for 3 minutes from the podium.
• Session moderators may moderate brief Q&A with the presenters.
• Sessions will begin with quick iPoster overviews from each presenter, then all presenters will move to their assigned monitors for one-on-one discussion for the remainder of the session.
• Technical support will be available.

7. CONNECT

• Published eLightning poster presentations will be viewable and searchable in the online gallery during the conference and for a limited time after it.
• eLightning presenters can schedule text or video chats through the iPoster system at any time during OSM24.
• Once scheduled, these text and video chat times will appear with your abstract in the online program. These individual chats are conducted at your discretion and will take place within the iPoster platform.

• eLightning sessions will be 90 minutes and will take place daily from 08:30–17:30 CST on 19–23 February.
• All eLightning sessions will be in-person only and presenters will deliver live presentations.
• All presenters will participate in 3-minute lightning presentations in designated theaters followed by one-on-one discussions at individual monitors for the remainder of the session.
• If you are presenting multiple abstracts, we cannot guarantee that you will be free of scheduling conflicts.

7 Steps for Chairing a Successful eLightning Session

1. REGISTER

• You must register to moderate a session at OSM24.
• Please register at least 36 hours in advance of your session. Register by the early bird deadline of 10 January 2024 to take advantage of lower registration rates.

REGISTER

2. GET READY TO MODERATE

• Session moderators play an important role in making sure that session attendees feel safe, welcomed, and included.
• Help ensure that sessions reflect diversity, inclusion, and excellence in science.
• Review how the session will run and identify a general discussion topic based on the session.
• Prepare to discuss the larger science questions around presentations or to explore future needs and challenges.
• Reach out to the presenting authors in your session. Session moderators will be provided with an updated report of presenters via the User Portal.

3. PROMOTE YOUR SESSION

• Use OSM’s customizable Canva templates to promote your #OSM24 session on social media.

CANVA TEMPLATE

LEARN MORE ABOUT PROMOTING YOUR SESSION

4. FILL EMPTY SLOTS

• Review the online program for session updates. If a presenter withdraws from an eLightning session, chairs can request a replacement from the accompanying in-person poster session by contacting the Scientific Program Team.
• This can only be done to and from accompanying poster session.
• This can only be done with the presenter's explicit consent.
• New abstracts cannot be added.
• You will be provided with access to your presenters’ information in mid-November.
• After receiving consent, include the following in your note to the Scientific Program Team:
  • Details of the withdrawn abstract
  • Details of the abstract that will be moved into the eLightning presentation slot
  • The email or message where the presenter gave consent to be moved.

CONTACT SCIENTIFIC PROGRAM TEAM

5. CHECK YOUR LOGISTICS

• eLightning sessions will be in-person only and held in the eLightning theater in the Ernest N. Morial Convention Center, Hall B2.
• Detailed logistic instructions will be provided via email prior to the meeting.
• At least one moderator must be present in person in the theater.

6. ARRIVE AT YOUR SESSION EARLY

• Arrive at your assigned eLightning theater 20 minutes before it starts.
• Session moderators will introduce presenters and moderate any brief Q&A and assist presenters with locating presentation monitors.
• Technical support will be available.

7. MODERATE YOUR SESSION

• Encourage participation and respect all presenters and attendees.
• Introduce attendees to authors and facilitate discussion.
• Perform “crowd control” in the aisles if needed.
• Be aware of aggressive questioning that borders on bullying or harassment, especially if directed towards students or early career scientists. Please speak up and intervene.
• Reach out to an OSM staff person at the Poster Assistance Desk for assistance or please report Code of Conduct concerns to [email protected].